Our Client, an established Property Management company in the CBD of Cape Town, is looking for an experienced Property Administrator to join their team.

Duties will include (but not limited to):

Maintain integrity of Property and Tenant database per Property and per Tenant. Load leases on MDA ( new and renewals) per tenant and ensure fully completed and accurately loaded
Prepare and send out monthly rent statements per Tenant - ensure recoveries are maximised and all recoverable expenses billed, ensure annual recoveries such as rates and turnover rent calculated and recovered.
Monitor recovery percentages of municipal expenses and perform investigations and audits to improve where possible
Full credit control function
Send monthly reports to owners for accounting purposes
Prepare monthly management reports
Ensure that all property expenses are correctly captured every month
Maintain tenant deposit list per building on a monthly basis
Prepare annual budgets per property in conjunction with input from Property Manager and load completed budgets on MDA
Convene and confirm management meetings as required and take minutes of any such meetings
Advise vacancy schedule co-ordinator of changes to vacancy schedule as and when they occur
On a monthly basis, provide Property Manager with list of leases expiring within the next 6 months
Assist Property Manager with offers and enquiries
Obtain monthly updates from broking division regarding current market rentals
Initiate vacating inspections and deposit refunds.
Assist with calling of contractors to arrange meetings, enquiring about status of jobs underway as required by Property Manager
Keep Property Managers diary if required
Arrange meetings if required
Take minutes of meetings where required
Assist with general message taking, fielding calls for Property Manager where possible and drafting letters to tenants and service providers where required by Property Manager
Ensure filing is kept up to date
Ad hoc duties

Minimum Requirements:

Matric
Thorough knowledge of Property Management
Relevant qualifications/ experience
Efficient and able to work well under pressure
Fully bilingual
Salary on Offer: R 18 000 – R 20 000 p/m

Please apply with your updated MS Word CV and a professional photo

(Please note that we experience high volumes of candidates responding to our advertised vacancies. This makes it impossible for us to reply to each applicant individually. Should you not hear from us within a week upon applying, please consider your application unsuccessful)