PROPERTY DEVELOPMENT CO-ORINATOR - CAPE TOWN

Our client a leading national property management has an exciting career opportunity for a project co-orindator based in Cape Town, who will be responsible for assisting the Development Team with various legal, development, research and administrative tasks in order to streamline processes and to enable members of the team to focus on their core functions.

Requirements and Competencies

• 2 to 5 years experience in a similar field
• Project management qualification will be advantageous
• Degree in property studies, quantity surveying or architecture will be advantageous.
• Ability to work well under pressure
• Solid administrative skills
• Strong Computer literacy (Ms Project)
• Deadline focused
• Strong organizational abilities and attention to detail
• Excellent verbal and written communication skills
• Ability to function independent but be accountable to a team
Personality Attributes:

• Professional, assertive and driven
• Passionate and committed to continuously add value
• Able to deal with conflict
• Intelligent self-starter, showing initiative and ability to work autonomously
• Able to thrive in an environment that frequently questions and challenges
• Exceptional working relationship builder at all levels, with a consultative approach
Key Performance Areas:


Administrative
• Follow up information required from consultants, officials, etc.
• Manage development documentation, filing systems, etc.
• Receive, check, prepare invoices and obtain signatures monthly payments received from QS’ for developments.
• Manage vendors to ensure all documentation is in hand for vendor registration, etc.
• Assist with preparation of Deal Notes, i.e. collate market information, development information, plans, perspectives, nodal research, etc.
• Communicate with brokers, consultants and clients with regards to standard documentation
• Monitor and follow up on statutory council, internal and development processes.
• Prepare and update development schedules and presentations for local and national reporting.
• Check internal applications and processes are always in line with the relevant levels of authority before initiation.
• Source, collate and manage RFP documentation and processes.
• Book boardrooms for meetings and ensure presentation or VC facilities are available and in working order.
• Prepare monthly report packs for developments and various sectors.
• Prepare monthly Development Management Fee invoices.
• Assist JHB with information required for websites, brochures, Exco presentations, etc.

Liaison
• Engage with sectors when they require info from developments.
• Handle enquiries from brokers and feed to the correct source.

Developments
• Arrange signage for development sites.
• Attend ad hoc tenant and administrative meetings with clients, consultants, etc.
• Arrange site visits for clients, brokers and leasing managers.
• Make sure that all Health and Safety rules are communicated and adhered to.
• Arrange meetings with relevant parties when required i.e. with council, neighbors, brokers, agents, interested and affected parties, etc.

Statutory & Legal
• Manage municipal applications by sourcing required signatures.
• Manage municipal applications by tracking progress.
• Assist with statutory development requirements i.e. insurance policies, Procsa Agreements, consultants’ PI insurance policies, etc.
• Obtain legal documentation for legal documents such as title deeds, zoning certificates, etc.

Marketing
• Assist with preparing development proposals.
• Arrange presentation packs for clients e.g. renders, perspectives, plans, layouts, videos
• Arrange photographer and videographer for relevant material needed for marketing purposes.
• Coordinate and assist marketing department with the arrangement of development functions, marketing material, media releases, sponsors, etc.
• Handle enquiries from magazines wanting to place articles and assist with relevant information.
• Engage with statutory bodies such as GBCSA, SAPOA etc. for their awards submissions, media releases, functions or websites.

Research
• Engage with various sectors to obtain information pertaining to buildings within portfolio.
• Do Windeed and CMA searches as well as relevant rights searches on properties.
• Engage with the leasing managers to feed NB information for letting purposes.
• Travel to council to draw plans, documents, etc. required for research and comparison.
• Do market research for nodes regarding new developments, etc. i.e. sizes, vacancies, rental rates, etc.
• Assist with administrative documentation for due diligence reports.