We are recognized as the market leader in heavy-duty auto electrical products, associated technical services and related safety products throughout Sub-Saharan Africa, along with being a major player in light duty auto-electrical in South Africa. We are committed to providing state-of-the-art technology, quality products and service excellence. Our organisation is looking for the exceptional services of a Quadrem Invoice Clerk to join our exciting and exceptional team!

The Quadrem Invoice Clerk will be responsible for compiling data from customer invoices and supporting documents to verify accuracy.

Requirements:

- Approximately 1 - years’ experience
- Experienced in using computerised accounting package - Quadrem experience essential
- Computer Skills - Microsoft Office
- Good Communication skills both verbal and written
- Analytical Skills
- Knowledge of SAP system (advantageous)
- Knowledge of the Quadrem System (Essential)

Attributes and Behaviours:

- Multi - tasking
- Can handle a pressurized environment
- Contributes to the overall efficiency of the team
- Can follow instructions and work independently
- Able to maintain good working relationships with all staff on all levels and customers
- Accountability is a must
- Able to process new information and grasps new concepts easily
- Team orientated
- Able to work timeously and accurately
- Be able to work in an open office environment
- Effective time management
- Positive "GO Getter “attitude & diligent

Duties and Responsibilities

- Filling of invoices on cash sales and production orders.
- Handle telephone and email queries timeously.
- From time to time assist with debt collection and assisting other accounting staff with their duties
- Check order pricing to price schedules before invoicing and discuss variances with relevant parties
- Ensure that the invoice process runs as smoothly as possible in order to keep customer satisfied.
- Loading invoicing on Quadrem
- Loading Service entry sheets on Quadrem
- Liaising with debtors through customer statement to analyse unpaid invoices, source the fault and rectify in order to receive payment
- Liaising with filling department in order to retrieve documentation for submission
- Filling all necessary documentation
- Loading invoices done by Field Services and Dispatch
- Retrieving of orders from Quadrem
- Consult with Sales, Services and Costing to confirm orders from Quadrem, Change orders, invoicing and any related queries to be resolved timeously
- Fax confirmation to customer/amend pricing/model's if necessary
- Verify, obtain and confirm customer details
- Check customer credit limits before invoicing
- Advise management on discrepancies
- Any special requests from management