RECEPTIONIST / ADMINISTRATIVE ASSISTANT required for a fast growing upmarket company based in Pretoria East.

DETAILED JOB FUNCTIONS INCLUDE BUT NOT LIMITED TO:

• Directs visitors by maintaining employee and department directories; giving instructions.
• Answering of calls and directing them to the correct person
• Update and ensure the accuracy of the organization's databases
• Book meeting and other arrangements for staff
• Maintains telecommunication system by following manufacturer's instructions and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff member
• Forward voice mail from the general mailbox to the appropriate staff member
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Assist management with compiling accurate bank reconciliations and deposits
• Assist with financial reports as required
• Month end duties if required
• Contributes to team effort by accomplishing related results as needed.