UNN SURVEYS is an engineering company based in Gauteng and is looking for a Receptionist/Office Administrator.

Duties and Responsibilities include but no limited to:
• Ensuring incoming and outgoing mail is allocated to the right department
• Screening, answering and forwarding telephone calls to the right person
• Assists office staff in maintaining filing system and databases
• Be the first face clients meet upon arrival
• Ensuring reception is kept neat and tidy
• Assist in the compiling of tender/ bid documents
• Ensure company documents are up to date and facilitate renewal of documentation
• Monitoring of office operations and manage staff schedules
• Serve as the go-to for office related inquiries
• Clerical duties that involve the ordering of equipment, office supplies and other inventories that are required
• Assists in the preparation of department budgets and expenses
• Credit card reconciliations/expense accounts for management and capturing of company expenditure
• Organise and assist fellow employees with meetings, conferences and direct telephone calls when required
• Taking of minutes during meetings
• To communicate with members of the public when an inquiry is made
• Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures
• Travel and accommodation bookings for staff members
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• General assistance for management

Competencies:
• Previous experience working with reception, facilities /office management.
• Matric with 3 - 8 years’ experience OR diploma/degree in Administration or related field
• Competent user of MS Excel, Word and Outlook.
• Good communication/written skills
• Drive for results
• Ability to work independently
• Ability to handle pressure
• Excellent eye for detail and high level of discretion
• Be able to use judgment and seek guidance with confidential issues.
• Above all the successful candidate must be personable, efficient and have the ability to use his or her initiative.