Receptionist/Office Assistant
Desired Education: Matric, Diploma in office management. Experience in an office environment is advantageous.
The candidate will be responsible for all general administration duties. They will abide by office operations and procedures as laid out by management in order to ensure organizational effectiveness and efficiency.
Detailed Description:
Answering phones/ switchboard operation, message taking, receiving visitors, post and couriers.
Assist in office operations, and admistrative activities
Oversee to office equipment, furniture, supplies & repairs
Events management, ie. Birthdays, staff social functions, staff responsibilities, etc.
Obtain quotes and assist the financial sept. In getting quotes
Produce reports and correspondence as needed
Liassing with landlord and suppliers with regard to office maintenance and improvement
Management of PABX, internet connection, printers, copier and fax machine
Checking post office
Booking couriers & making sure the courier relationship is managed
Core competencies
Excellent Communication: Ability to communicate clearly and confidently with clients, colleagues and management.
Be able to work under pressure: Ability to meet deadlines.
Team Work: Must be able to work as part of a small, growing team. Must be able to work reliably and responsibly with internal and external colleagues.
General competencies
Computer literate (MS Office, financial applications).
Analysis and logic, systematic and orderly planning, attention to detail.