Advantageous: Worked on or with Insurance claims/submissions and the management of company fleet cars.

First line contact with Customers. Should at all times be courteous, friendly and helpful.

Key Responsibilities:
Switchboard
Operate Company Switchboard and Answer all incoming calls
Arrange repairs in event of breakdowns in phone system (With necessary authorisation).
Take messages as necessary (Messages to be completed in full).

Reception
Attends to the reception of visitors to the Company and general control of access to premises through the reception
area.
Maintains staff movement register during working hours.
Remain well groomed, courteous and cordial towards all visitors.
Provide information to assist clients or refer them to appropriate contacts.
Maintains reception counter and overall reception area in a tidy state.
Receive and distribute incoming faxes and send outgoing faxes.
Maintain fax machine in good working order (report any faults immediately).
Ensure neatness of fax machine and surrounding area.
Deal with any problems associated with paging system, front gate and doors
Assisting with queries on Rascal system concerning passwords, logins and printers
Submission of insurance claims Forms to AON and AIG
Raising purchase orders on Rascal ( Finance System) for payments to be made
Assist Office Manager with other tasks allocated and follow through to completion
Managing the C-Tracking system for fleet cars ( i.e. running speeding reports and loading information for installation/de-installations to be done)
Present an appropriate image for the company.

Experience Required:
Switchboard operation
Good communication skills
Good presentation and a pleasant manner.
Punctuality and Willingness to go the extra mile when necessary

Education/qualifications required (classify as essential and optional):
Matric/N3
Accredited certificate course in business and office administration - optional
Computer literacy - optional