SALES COORDINATOR

PR and Brand Officer to Promote ongoing publicity for the CLIENT brand and create PR campaigns around station initiatives. To provide general administrative support to Account Executives and Sales Management

1. Provide administrative support to Account Executives and Management
Communicate with AE’s regarding proposals, bookings, order confirmations and missing material
Assist AE’s in the completion of the creative process:
Submit creative briefs to scriptwriter
Submit draft scripts for approvals
Book Adfac for recordings
Complete a weekly billing check to ensure that billing correlates with contracts
Source audio from tracker when required
Compile media schedules when required
Meet with clients when required
Print, bind and laminate documents when required
Maintain an accurate and up-to-date filing system
2 . Liaise with the Mediamark Finance team to ensure effective account management
Review all credit applications to ensure accuracy and provision of required detail
Submit credit applications to Mediamark via email or fax, and the original copy to the ECR Sales Administrator
Assist the Mediamark finance team and AE’s in collecting missing or additional information for credit applications/ approvals
Follow up on account approvals
Request pro-forma invoices for first time advertisers, or advertisers who not have an account with Mediamark
Provide Mediamark with supporting documentation when requesting invoices
3. Provide superior client service to all ECR clients
Attend to client queries and provide point of contact and liaison with clients in the absence of Account Executives and Management
To ensure Confirmation Contracts are sent to clients within 48-hours of booking received
To ensure material is received in accordance with our traffic deadlines
4. Assist in executing the Agency CRM Strategy
Assist our CRM Officer when setting up for presentations and workshops
Assist our CRM Officer in sending invitations or following up on RSVP’s when required
5. Maintain an up-to-date client database
To create accounts and contacts in the CRM database, and ensure they are updated timeously.
Assist in the successful hosting and execution of the Brand Xpand program
Prepare folders and paperwork for AE’s and Management, for each Brand Xpand session
Print labels for guests
Call all clients attending before each session commences, confirming their attendance and that they have accurate directions
Usher guests to their AE’s on arrival
Check all contracts and ensure it’s completed accurately
Communicate all missing information with the AE and follow up to ensure it is received within 1 month post Brand Xpand
6. Assist the Brand Xpand Project Manager with the allocation of weeks for the duration of the contract
Prepare folders and paperwork for AE’s and Management, for each Brand Xpand session
Print labels for guests
Call all clients attending before each session commences, confirming their attendance and that they have accurate directions
Usher guests to their AE’s on arrival
Check all contracts and ensure it’s completed accurately
Communicate all missing information with the AE and follow up to ensure it is received within 1 month post Brand Xpand
Assist the Brand Xpand Project Manager with the allocation of weeks for the duration of the contract