Job Title: SCM and Systems Officer

Job Purpose Statement

To provide an effective procurement of goods and services for the company.

Key Performance Areas

Supply Chain systems (Both Company and JV’s) and User support

• Receive and analyse all procurement system user queries
• Provide user technical assistance on the procurement system
• Resolve all queries and liaise with the system technical support (internally and externally)
• Ensure that all user system related queries are attended to
• Updating and maintenance of the RFQ register
• Responsible for sourcing new suppliers
• Responsible for filing all completed and/or cancelled RFQ’s
• Liaison with user department in terms of procurement process
• Responsible for logistics management (receiving of goods)
• Responsible for guidance on correct and effective acquisition approach

Acquisition Management (Both Company and JV’s)

• Complete the full acquisition process manually or through an automated procurement system
• Receiving of the request for authorisation to procure (ATP)
• Determine the completeness of the specifications provided by the user department
• Ensures that authorisation to procure has a specified budget
• Responsible for preparing of all RFQ’s
  • Less than R 2000
  • Between R2001 and to R 9 999.99
  • Between R 10 001 to R 29 999.99
  • Above R 30 000 to R 500 000.00
• Souring suppliers from the supplier database and confirm registration on the database
• Responsible for issuing of all RFQ to the relevant suppliers
• Attendance of briefing/site meetings and preparation of briefing notes and minutes
• Responsible for ensuring that all quotes meet the minimum requirements and have been completed correctly
• Ensuring suppliers are not on the tender defaulter list of National Treasury and list of restricted suppliers
• Responsible for evaluation of RFQ’s that are purely on 80/20 principle
• Responsible for follow ups with service providers
• Liaison with service providers relating to queries of RFQ’s issued
• Providing user departments with regular updates on the procurement process
• Notification of suppliers, internal users and contracts(where applicable) of the successful service provider

Qualifications, and experience

• Matric +3 year Degree or equivalent in IT or IT Auditing, Finance or Supply Chain Management
• 3 - 5 years’ experience in a Supply Chain Management or IT auditing, network support asset or programming;
• Advanced MS Office skills, specifically MS Excel
• Knowledge of the PFMA and treasury regulations as it pertains to a schedule 3C Provincial Public Entity
• Knowledge of related legislation e.g. CIDB, PPPFA, NEC, BBBEE and other
• Experience in work on Supply Chain, Procurement or other operations IT systems.
• Knowledge of the functioning and composition of the various Supply Chain Management committees according to national and provincial regulations

Competencies and skills – Knowledge & Attitude

• Ability to be adaptable to a changing work environment
• Understand and exemplify ethical behavior and ethical business practices
• Being a team player who is able to build relationships and value diversity in business
• Ability to network at all levels, communicate effectively (oral and written)
• Honesty and discipline
• Good planning skills

Closing Date: 06 June 2016

Remuneration Guideline

• Remuneration: Between R291 084 pa & R506 280 pa (dependant on experience / qualifications)
• Provident Fund (compulsory) structured from guaranteed package
• Non-guaranteed performance bonus
• 20 working days leave per annum