SECTIONAL TITLE MANAGER | PROPERTY DEVELOPMENT COMPANY
JOHANNESBURG | R15 000 – R24 000 PER MONTH DEPENDING ON EXPERIENCE + CELLPHONE ALLOWANCE, COMPANY CAR AND PETROL ALLOWANCE
PERMANENT POSITION | START ASAP

Our client is a rapid growing Property Company in South Africa. They are seeking a Sectional Title Manager to join their team. The role would entail handling all administrative aspects on behalf of the Trustees, Directors and Asset Manager.

JOB REQUIREMENTS
Matric
Clear ITC and Criminal record
At least +/- 2 years residential property management experience is required.
Excellent computer skills (MS Office programs, excel)
Valid Driver’s license and own car
Relative Degree is advantageous
Paddocks course advantageous
MDA software experience advantageous
Strong administrative skills
Strong command of English including good speaking and writing skills
Strong service ethic, high integrity and ability to take initiative
Ability to prioritise and good time management skills
Excellent communication and interpersonal skills
Punctual

DUTIES
Body Corporate/Homeowners Association Meetings
Oversee Managing Agent as well as attending Trustee/ Director meeting as the company’s representative as required by head office
Oversee the Managing Agent to either chair and/ or taking minutes of Trustee/ Director meeting as required by individual buildings
Overseeing and actioning items resulting from Trustee/ Directors meeting – liaising with the Body Corporate and head office inter-departmentally
Manage the vested interest in preparation with the Managing Agent for Annual General Meeting/ Special General Meeting: budget, special project quotes, quorum info, insurance schedule etc.
Informing Asset Manager and Senior Portfolio Manager of changes to information resulting from Annual General Meeting/ Special General Meeting e.g. levy increase, special levy and projects
Providing information to Asset Manager for monthly levy statement run and any changes to the levy
Updating monthly Levy Cost schedule for Senior Portfolio Manager
Advise on Utility recoveries for Rental statements & Reconciliation of recoveries
Process Monthly Report
Providing info to Asset Manager with copy of monthly financial reports from Managing Agent as well as to update current internal financial reports
Oversee monthly reporting process and that the Asset Manager receives copy
Obtaining confirmation on Monthly reports
Building and maintaining relationships with Trustees/ Directors and All service providers
Building and maintaining relationships with relevant councils and utility management companies where applicable
Constant feedback, management and communication with caretakers/ estate managers
Submitting Body Corporate/ Homeowners Association payroll input to Payroll Department monthly where applicable
Assisting Payroll Department in obtaining statutory information for Body Corporate/ Homeowners Association from Trustees/ Directors to ensure legislation is followed
Liaising with the Managing Agent and internal resources with councils regarding billing statements, queries, payments ensuring council accounts are correct
Administration of utility accounts and updating utility schedule in conjunction with Utilities clerk
Oversee Building Contractors and Maintenance
Taking instruction from Trustees/ Directors/Asset Manager and responding with appropriate action
Following up on outstanding maintenance matters in cooperation with Managing Agent
Payment of creditors within given parameters
Updating Insurance Schedules for buildings in portfolio if any changes
Updating and renewal of insurance policies for buildings in portfolio
Facilitating insurance claims in cooperation with Managing Agent and internal staff
Building Take-on and Hand-over
New building take-on confirmation and information to be recorded and distributed inter-departmentally
Resolving all queries received from Asset Manager