Our prestigious client in the Commercial Property industry is looking for a professional individual for the position of Sectional Title Property Administrator.

Duties & Responsibilities:

• Billing and collecting full levy income each month
• Maintaining the integrity of the MDA Building map
• Ensuring that all statutory and contractual expenses are paid in the correct format on the correct date
• Check and sign expense accruals, to ensure that; the amount is correct, the invoice number is correct, descriptions are correct, costs are allocated to correct buildings, correct suppliers and expense categories as per the budget
• Ensuring that cash flow is closely monitored and managed, and that the integrity of the individual accounts are maintained
• Ensuring that member/owner and trustee queries are timeously and courteously attended to
• Assist with convening regular Trustee/Directors meetings and keeping accurate minutes thereof
• Assist with convening the Annual General Meeting of the Body Corporate/POA and keeping accurate minutes thereof
• Ensuring that reports to Trustees/Directors are submitted in the agreed format, within the agreed time and that they are meaningful and error free
• Ensuring the notices for AGM’s are sent out in the correct format and at the correct time to ensure that they are duly and correctly convened
• Reports to include at least a Budget Variance Report, an Arrears report and a Facilities Report
• Assist with arranging for the preparation of the Annual Financial Statements of the Body Corporate/POA by the appointed auditor and ensuring that they are accurate and relevant
• Ensuring that all members/owners with outstanding levies are contacted to determine why the levy has not been paid
• Where it is established that a member/owner is experiencing financial difficulties, monitoring the situation closely and informing and involving the relevant parties
• After consultation with the relevant parties and ensuring that it agrees with the Trustees/directors; implementing legal action for the recovery of the outstanding levies
• Diligently following up on and driving the legal process once implemented
• Assist with preparation of best forecasts of income and expenditure per property per annum
• Assisting with calculating and recommending levies required to meet budgeted costs
• Ensuring that the budgets prepared are error free and correctly reflect the anticipated income and expenditure of the property for the coming year
• Assist with any special business of the Bodies Corporate and POA as required
• Preparation of levy clearance certificates
• Ensure filing is kept up to date

Minimum Requirements
• Matric
• Previous Sectional Title Secretarial experience 3 – 5 years
• Computer Literacy (Microsoft Word &Excel)
• Experience with MDA Property System
• Certificate in Paddocks Sectional Title Scheme course
• Commercial Property Experience
• Own, reliable transport

Salary on Offer: R 20 000 p/m depending on experience

Please send your updated MS Word CV plus profile photo

(Please note that we experience high volumes of candidates responding to our advertised vacancies. This makes it impossible for us to reply to each applicant individually. Should you not hear from us within a week upon applying, please consider your application unsuccessful)