Account Payable/ Financial Clerk (EKE238)

Accounts Assistant/Creditors Clerk – Sandton City – Johannesburg

TO START IMMEDIATELY/ASAP

R25 000 – R30 000 per month

PASTEL EVOLUTION EXPERIENCE ESSENTIAL


A large medallion & coin brokerage is currently looking to employ a well presented, well-spoken and professional Creditors/Accounts Assistant to start immediately or as soon as possible.

Salary: R20 000 – R30 000 CTC per month depending on experience

PURPOSE OF THE POSITION

To ensure that creditors are paid according to Company Policies and Procedures


Requirements:

Matric

Bookkeeping diploma or equivalent

At least 5 years’ experience in similar position

Sound and up to date knowledge of best practice accounting policies and procedures

Basic Excel skills

Sound Microsoft Office skills in Word and Outlook

Sound accounting software package knowledge and experience e.g. Pastel. Having Pastel Evolution competence will be an advantage.

Good interpersonal relations skills, which includes telephone and e-mail etiquette

Able to work under pressure

Must be able to keep track of work progress

Duties include, but are not limited to:

Accounts Payable: Supplier Payments

Facilitates and oversees that all monthly payments to suppliers are done as per the various terms negotiated. Receives and reconciles required documentation for all the divisions in the Company and all the other companies. Prepares required reports and payment packs.

Compiles, monitors and provides detailed accurate commentary for the Monthly Age Analysis regarding unpaid invoices and part payments made and to ensure that all unpaid items on both reports are resolved before the next month end. Combine reports and hand over to management. Resolves all queries and disputes, internally and externally and facilitates meetings with the relevant parties to ensure current processes are still in place and working.

Reviews GL (expenses and debtors) to ensure correctness and accuracy.

Prepares payment packs for creditors to include the following: Original Tax Invoice, Proof of Delivery, Contract if applicable, Statement, Credit notes if applicable, Pastel, Invoice Aging Report and Reconciliation.

Compiles weekly outstanding payment reports of all payments within scope of position



Month End and Financial Year End

Reviews and ensures that all expenses in the GL are correct and are allocated before month end. Ensures and Facilitates re-allocations to the correct expenses.

Compiles the Month End Report and provides detailed commentary for all Creditors (shops) within scope of position.

Compiles daily lists for payments as per negotiated terms for cash-flow purposes.

Checks all invoices/statements received match to P/O and/or POD’s.

Provides any documentation to Auditors on request.


General

Performs ad-hoc tasks as delegated within scope and level of the position.

Performs relief functions when finance staff are absent e.g. Printing of all bank statements, daily updating of CASH book, ensuring that funds are reflecting on bank statement and releasing invoices on the financial system

Collates and checks that all reports are detailed and correct.

Analyses expenses and provides accurate reports for management/business units on demand


Shortlisted applicants will be required to do a Technical – Creditors Processing Test