Must have previous secretarial experience in a Civil Engineering or Construction environment. Having had previous experience in handling documentation regarding bids and tenders. Position is based in Westville.

Duties include:
1. Assisting with tender adjudication process
2. Compiling tenders
3. Attending briefing meetings
4. Compiling and preparing committee reports on tenders
5. Delivering and collating documents for site
6. Compiling and submitting invoices on excel
7. Ordering, monitoring and distribution of stationary
8. Making travel arrangements and maintaining manager’s diaries
9. Organising of catering and set up of meetings
10. Minute taking at meetings
11. Handling of all office correspondence
12. Filing of all documentation
13. Capturing of timesheet on in house system
14. Processing of all annual leave for site staff on ESS
15. Formulating of PowerPoint presentations
16. Processing external suppliers invoices
17. Organising of bids with regards to documentation
18. Completion of A6 reports

Additional Requirements:
• Valid Driver’s License
• Own Transport
• Permanent Position
• Fully compliant with MS Office Suite, with advanced skills in formatting on MS Word and advanced formulation of Excel Spreadsheets
Attributes:
• Highly efficient with good time management
• Ability to work in a pressurized environment
• Can work autonomously with minimal supervision
• Meticulous in work presentation