Duties:
• This position is responsible for the translation of the company’s organisational strategies and initiatives into Supply Chain Management including Contracts systems and processes and the functional management thereof. To oversee and provides direction with regards to the full Supply Chain Management and Contracts Function so as to ensure legislative and good practice compliance.
• Provide direction with regards to the development of supply chain strategies that supports all operational units to respond to set organisational objectives. The execution of all the Supply Chain Management policies broadly planned or programmed within the limits of discretion set by top management. The Senior Supply Chain and Contracts Manager has to come to a decision on supply chain and contracts composition, overall process improvements for major units and functions, the relationship between major functions/units and the major operational objectives in line with Supply Chain Management and Contracts to improve efficiencies.
• Overall would be to lead the Supply Chain Department within the company to support the organisational strategic objectives of the company as well as to comply with the Public Finance Management Act (PFMA).This includes all Treasury regulation; Tax regulation; Preferential Procurement Policy Framework act; overseeing all activities relating to Supply Chain Committee and its related committees. To ensure that all company contracts are properly managed, legally sound, do not expose the company to any unnecessary legal issues and gets value for money on all its contracts.

Formulation of the Supply Chain and Contracts Management Strategy
• Formulation of the company’s Supply Chain and Contracts Strategy, Operational plans and implementation thereof.
• Ensure delivery on business results through reliable service
• Quality Results through agreed standards and compliance
• Cost Awareness control
• Resources utilisation and efficiency
• Performance of the company Goals

Provide advisory services to all company Divisions and its Units
• Management advised on compliance related issues and guidance provided as per client requests in accordance with developed guidelines.
• Organisational values and goals supported and lived. (We Care, We Belong and We Serve)

Management information and reporting
• Statutory reports compiled and submitted in accordance with legislative requirements, on time, complete and accurate.
• Management reports compiled and submitted in accordance with business requirements.
• Plan, organise, control and lead own work
• Adherence to policies, practices, standards, procedures and methods:
o Application/Compliance
o Problem solving and good decision making

Risk management and Audit requirements
• Control measures developed, implemented and monitored and corrective action taken to ensure audit compliance and adherence to good governance principles and the PFMA.
• Quality through monitoring risk register for the company

Supply Chain Functions Management
• Updating and formulation of the Supply Chain and Contracts Policies, Standard Operating Procedures and guidelines
• Oversee the effective running of the Supply Chain unit to ensure compliance and enhanced service delivery
• Provide support through the tendering process and report to the SCM procurement Committee in line with the set compliance procedures.
• Provide technical advice and guidance to all SCM Committees.

Contracts Management Functions Management
• Oversee the effective running of the Contracts Management unit, ensuring that all legal contracts are vetted, aligned to the TOR, and in compliance to laws and regulations.
• Provide support to the contract management process and give guidance where required.
• Contracts are drafted in compliance to best legal practice and principles and in line with all other applicable legislation.
• Guidance on contract matters, legal advice and training
• Provide advice on contractual matters to the Bid Specification Committee
• Drafting of legal opinions or advice
• Briefing Attorneys on complex matters
• Review of legal documents, understanding of the context, and discussion with relevant parties on the way forward
• Negotiating terms and conditions and ensuring compliance
• Dispute resolution
• Guidance on amendments.

Oversee development of Department budget
• Budget developed meets requirements in respect of operational plan roll out and set in accordance with PFMA and other guiding legislation
• Cost benefit analysis carried out and expenditure optimally structured.

Stakeholder Management
• Management of all company’s Stakeholder relationship in ensuring quick turn-around
• Times, reliability of information provided, and on time delivery of services
• Working relationships with customers and board members (Internal and External)

Teamwork and People Management
• Engage all divisions and units to adhere to relevant policies and procedures in the
• Utilisation of support services to ensure good governance
• Team performance managed in line with performance contracts and targets.
• Team relationships built, developed and appropriately skilled to perform competently.
• Team and colleague communication
• Proper management of staff by ensuring teamwork and time management

Self-Development
• Keep up to date with latest job related information by attending relevant information sharing forums in line with legislation, such as workshops, reading, visiting websites and engaging with peers to broaden the knowledge base
• Leadership accountabilities to reach results
• Personal development and effectiveness
• Performance goals for the Unit, Division and the company as a whole
• Continuous Improvement

Qualities, experience, knowledge and skills required

• Post graduate qualification in Supply Chain Management/ Accounting/ Commercial Law
• 5 years’ experience in total management function, and developing and maintaining controls
• Supply Chain experience and Contracts Management experience.
• Knowledge of relevant legislation, PFMA, Treasury Regulations; Preferential Procurement
• Policy Framework Act and GRAP.
• Knowledge of Commercial Law or Laws of Contracts.
• Communication Skills
• Leadership Skills
• Excellent Facilitation and Presentation Skills
• Resilience
• High Ethical behaviour and Conduct
• High Customer Orientation
• Good negotiation Skills
• Accountability to 1st to the CFO and 2nd to the CEO.
• Analytical and problem solving.
• Attention to detail.
• Professionalism and Confidentiality
• Ability to work under pressure
• Action Orientated