The successful individual must take accountability for the full stores function and must drive the process. It will be his or her responsibility to identify improvement opportunities and supply feedback on the progress on projects on a regular basis.

Qualifications Required: A post matric diploma, Logistics and or Warehousing management experience will be the minimum requirement.
Must have a process mindset

The position has the following responsibilities:

Accountability – All Stock and Security
•Manage the full Stores Function – oversee the day-to-day function of the Stores
i.Approval of leave
ii.Verify and approve Call-outs for Stores Standby Personnel
iii.Ensure that Standard Operating Procedures are implemented
iv.Delegation of tasks to all Stores Personnel
v.Enforce discipline in the Stores

a.Timekeeping and attendance
b.Duties are carried out and delegated tasks are performed

•Accountable for Stores security – Access control to be enforced
•Take full accountability for stock variances and investigate all discrepancies
•Operationally involved with Stores projects and Tasks
Stock Accuracy – Stock Counts
•Administer monthly stock counts
•Investigate all stock variance and provide feedback to the relevant Stores Personnel
•Address relevant stock discrepancies and enter into discussions with personnel to find adequate solutions.
•Ensure that all transfer journals are posted and all purchase orders are receipted before stock counts are performed

Document Control
Ensure that accurate records are kept for all transactions – POD’s
•Ensure that no part leave the Warehouse without the relevant paperwork
Axapta Delivery Note
i.Axapta Invoice
ii.Manual Delivery Note

Maintain and improve general filing system
•Ensure that Delivery Note Books are verified and up to date
•Ensure that waybills are properly filled out and filed for future reference

Dispatch and Receiving
Responsible for all stock and contracts deliveries to Cape Town site
•Ensure that all Purchase Orders are accurately received
•All Purchase Orders are to be receipted the same day – within 24 hours
•All Purchase orders are to be created and approved before any parts are ordered
•All discrepancies to be queried with supplier before goods are receipted
•Ensure that all Transfer Journals are verified with two signatures before parts are dispatched
•All parts to be clearly marked on receipt to ensure future identification
•Ensure relevant parties (costing clerk and internal client) are informed of all deliveries
•Shared responsibility for PER material verification
•Communicate loading schedules for Contracts with relevant Stores Personnel

Housekeeping
Perform monthly maintenance on bin locations – Create and verify
•Default bin allocation on Axapta for all new bins created
•Allocate dedicated areas to Stores Personnel within Stores to maintain- Individual Store persons responsible for maintaining that area.
•Optimize warehouse space
•Continuous improvement of storage solutions of various product lines and contracts components
•Ensure that Stores vehicle is properly serviced and maintained
•Ensure general maintenance and safe guarding of Stores equipment – Packaging tools and other equipment

Logistics
Ensuring correct method of transport are utilized
•Advise internal clients of costs on various available freight options
•Planning and execution of freight of contracts equipment in conjunction with contracts manager
•Ensuring correct procedure followed according to SOP i.r.o exports

Management and Development
Improve communication amongst fellow Stores Personnel
•Identify Training requirements
•Improve communication with all your clients – Improve service levels:

Transport Workshop
i.Industrial Service Workshop
ii.Contracts Department
iii.Grasso

Initiate weekly meetings with Service and Contracts Managers to establish specific needs
•Promote all product groups sold within the Parts Division – Provide backup support for sales to 3rd party.