JOB PROFILE
Job Title : Strategic Support Manager
Contract Duration: from appointment till 31 March 2020 in accordance with SETAs licencing/ legislation (Good chances of renewal)
Office : National Office (Johannesburg)

NB: This is an URGENT ASSIGNMENT/ APPOINTMENT PLEASE SUBMIT YOUR CV ASAP!

CRITERIA DECISION MAKING

What is the key purpose of the role?

What is the level and nature of decision making required?

What is the level of discretion applied?

What are the expected work outcomes/KPI’s?

1. Purpose of the Role

1.1. To take responsibility for Board governance and SETA strategic management processes.
1.2. To drive the consolidation and integration of strategic information.

2. Key Responsibilities

2.1. Strategic Planning (including APP) Consolidation
? Compile the suite of templates to be used for the strategic planning process.
? Distribute the strategic planning preparation documentation to relevant managers and provide guidance and advice on the completion and
submission of strategic inputs.
? Evaluate the strategic inputs to ensure submissions are strategic in nature and contain realistic and reliable statistics.
? Conduct research and analyse statistics to enable effective consolidation of the strategic planning submissions.
? Facilitate the alignment of the strategic planning and budgeting processes.
? Conduct capacity building exercises for managers on strategic, operational and annual performance planning.

2.2. Annual Report Compilation
? Develop and distribute the annual report templates.
? Provide guidance and advice to management on the related requirements.
? Consolidate the inputs into a draft report.
? Manage the editing and validation of submissions including the incorporation of the Audit Committee Report, HR Oversight Report and
Annual Financial Statements.

2.3. Performance Management and Evaluation Coordination
? Facilitate and coordinate the performance planning, monitoring and review process.
? Determine appropriate capacity in each organisational component.
? Facilitate the integration of performance information structures and systems within existing management processes and systems.
? Establish processes to ensure information is appropriately used for planning, budgeting and management.
? Coordinate corrective actions.

2.4. Performance Information Management
? Establish definitions of and technical standards for all the information collected by the SETA.
? Formulate templates and policies relating to performance information identification, collection, collation, verification and storage and monitor
compliance.
? Establish consultation processes that ensure the information needs of different users are taken into consideration when specifying the range
of information to be collected.

2.5. Performance Analysis
? Establish and research performance benchmarks, norms and standards.
? Analyse performance information and associated trends.

2.6. Strategic and Technical Contribution
? Participate in the formulation and implementation of the SETA strategy, based on a 5 to 10 year view of requirements.
? Provide governance insight to the executive leadership team and ensure long term sustainability.
? Ensure that assigned and agreed strategic targets are operationalised and achieved.
? Ensure all internal and external stakeholders are receiving the correct level of governance communication in accordance with legislative and
regulatory requirements.
? Ensure that all organisational activities are performed in a robust governance control environment.
? Plan and develop best practice, systems, processes and procedures to enable continued improvement that meets the governance
requirements of the organisation in times of change.

2.7. Contract Review
? Review new contracts to ensure that they are legally sound, aligned with the strategy and all governance implications are considered.
? Ensure records of all contracts are retained within a structured document control system.

2.8. Company Secretarial Support
? Ensure the Board adheres to the 5 behaviours for directors laid out within King III, including inclusivity, conscience, commitment, courage,
and competence.
? Provide guidance and advice to the executive, board committees and broader organisation on matters of good governance and changes in
legislation.
? Ensure the proper compilation and timely circulation of board papers for the Board and committees.
? Compile and maintain board/ executive committee charters/terms of reference.
? Consolidate responses/feedback to specific agenda items and matters arising.
? Record Board and committee minutes and approvals accurately and ensure timeous circulation.
? Ensure all supporting documentation is provided and communicated timeously, in conjunction with the agenda, to Board members.
? Design the Board agenda to be relevant and pertinent to the SETA business imperatives.
? Caucus with the CEO and CFO prior to Board meetings to review and finalise the Board agenda.
? Act as secretary to all Board committees.
? Ensure proper and orderly conduct of meetings and Board committees.

2.9. Scheduling
? Liaise with the CEO to develop and an annual Board calendar.
? Liaise with the Audit Committee chair with regard to the timing and frequency of meetings.

2.10.Board Member Development
? Ensure that all new members are comprehensively inducted into the organisation and the procedures of the Board.
? Ensure all executive and non-executive members are aware of their responsibilities and liabilities.
? Provide regular updates and briefings to the Board to ensure all members are kept up-to-date with legislative and regulatory changes
impacting on corporate governance.
? Assist in the annual evaluation of Board performance.
? Assess the specific training needs of members regarding fiduciary/governance responsibilities.

2.11.Statutory Compliance
? Liaise with internal and external auditors.
? Provide input regarding compliance with company law and governance requirements ensuring compliance with commercial law and
legislation generally.
? Provide input to the Board on ethics.

2.12.Risk Management and Control
? Ensure that processes are in place to identify, evaluate, monitor and control risks associated with the successful delivery of strategic and
operational objectives.
? Continuously identify and pursue opportunities to improve control procedures within the broader SETA.
? Follow up on audit queries and ensure that corrective action is taken by responsible teams.
? Ensure compliance with approved procedures by means of control checks.
? Manage conflicts of interest.

2.13.Accountability and Reporting
? Ensure the provision of a true, fair and accurate account of the stewardship of the organisation, in a transparent manner, to relevant
stakeholders.
? Coordinate the drafting of the annual report.
? Improve Board communications and governance practices in integrated reports.

2.14.Staff Management
? Lead and develop staff within the context of the Labour Relations requirements.
? Monitor staff performance and provide regular feedback.
? Manage staff activities, ensuring service levels are met and protocols are adhered to.
? Coach and support staff where necessary to achieve objectives.
? Manage staff leave and general time management issues in line with organisational deliverables and standards.
? Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal
turnover and retention levels are maintained.
? Conduct regular performance appraisals with subordinates.
? Establish sound staff communication structures and systems.
? Develop and manage high performance multidisciplinary teams in order to solve problems within the finance arena.
? Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team
meetings are delivered upon.

KNOWLEDGE/ COMPETENCE
What skills, knowledge, and/or attributes are necessary to perform the role?

1. Knowledge
? Strategic planning, policy management and integrated planning
? Monitoring and evaluation systems
? IT based M & E systems
? Mandate of the SETA
? Statistical analysis and forecasting
? Understanding of the legislative prescripts governing public entities
? Commercial and contract law
? Broad knowledge of SETA operations and systems
? An understanding of multiple key performance indicators, inter-relationship and bottom line sensitivity
? King III
? Know understand and be capable of interpreting Board procedures

2. Skills
? Verbal and written communication
? Computer literacy
? Report writing
? Interpersonal relations
? Negotiation
? Logical thinking
? Problem solving
? Decision-making
? Analytical thinking
? Presentation
? Numeracy
? Strategic influencing
? Organisational awareness
? Ability to leverage technology

3. Attributes
? High EQ
? Diplomacy
? Initiative and assertiveness
? Tolerance of stress and pressure
? Creativity
? Proactivity
? Attention to detail
? Ethical
? Deadline driven
? Able to interact at all levels of the organisation
? Able to plan ahead and manage time
? Able to prioritise

QUALIFICATION AND EXPERIENCE
? Commercial / Legal Degree and CIS
? 5 to 7 years’ experience as a company secretary or related field