A Discounting Administrator’s role is to make sure that all cash and financed deals are loaded on the system and all accounts are reconciled on a daily and monthly basis to ensure accurate reporting as well as grow revenue and profits through the achievement of the in-house sales targets as well as providing ongoing support and service to clients.

Responsibilities

Assist Discounting Manager with in-house approval process to ensure that in-house targets are achieved via deal flow
Identification of deals that meet in-house approval criteria
Accurate preparation of in-house credit applications where required
Liaising with dealerships timeously should anything be outstanding for approval
Provide regular feedback to the dealerships on the progress of their applications
Effectively concluding and replying to all queries
Preparation of approval schedules
Preparation of up to date reporting of status of approved In-house deals
Assisting parties in performing of last calls and preparation of deals for pay-out where needed

Ensure that all paperwork and Deal Packs are correct and taken to the bank for pay out
Handle queries regarding invoicing of deals, pay-outs, bank short/ overpayments
Invoicing of all finance and cash transactions including all rentals
Ensure that all invoicing on bank, dynamics and manual invoices is complete, accurate and timeously prepared
Issue all credit notes are generated for first month rentals, settlements, document fees and stock and ensure timeously as well as accurately prepared
Reconcile finance house accounts on a bi-weekly basis
Reconcile payments from banks against client and finance accounts where applicable
Reconcile open Sales orders with Procurement on a monthly basis
Reconcile balance sheets accounts (Settlement and Stock Accrual) with Accountants on a monthly basis
Compile GP reports for relevant dealerships during the last 7 workings days of each month and send daily updates to Sales Directors during month end period
Ensure that all details of cash deals and rentals are loaded on Deal Sheets
Update correct information on all rental deals on Deal Sheets on a daily basis
Compile a report of deal stats on a monthly basis
Reconcile deal stats report with accountant and update accordingly, handling all queries that are raised during the reconciliation process
Attend to collection queries on upgraded equipment on rental deals
General Office Administration including filing of deal files, credit notes and journals

Requirements

BCom Degree or equivalent tertiary qualification essential
2-5 years of complex accounting experience
Minimum of 1-2 years of working experience in a similar position (preferably finance, financing or banking)
MS Dynamics experience preferable
Advanced MS Office (Word, Excel, Outlook)

Skills

Excellent interpersonal communication skills
Ability to build and maintain customer relationships and loyalty
Adaptability
Attention to detail with a focus on quality
Time management and ability to work under pressure
High standard of performance and outcome oriented

Market related cost to company including medical aid, pension fund and risk cover

South African citizens only with clear credential verification (credit, criminal and qualification)