An experienced Fleet Administrator needed in Midrand (4 – 5 month contract). Must have at least 3 years’ Fleet Amin experience.

Skills, Knowledge and Education:
• Matric
• At least 3 years Fleet Admin experience

Key Performance Areas:
Motor Vehicle control
• Initiate the purchase process and handles administrative procedures
• Reviews purchase requests for new and replacement vehicles
• Handles the insurance and maintenance of vehicles claims
• Receives and processes vehicle accident and damage reports
• Ensures that fleet cards are managed and updated and that management is provided with the relevant operational reports
• Handles all fines and recovering of the money from relevant parties
• Management and Filing of all related contracts, letters and agreements
• Ensure that all costs are valid and reasonable and accurately recorded
• Ensure that the detail statements are obtained from company on a monthly basis.
• Ensure that the transactions on the statements are supported with documentation and slips
• Any major expense should be authorized by the line manager
• Analyse the month spend per person and highlight any major deviations
• Communicate the major fluctuations with the Controller
• Responsible for maintaining Statutory Records
• All relevant documentation must be received and filled
• Responsible for Repairs and Maintenance/Legal/Consulting
• Fees schedules for tax purposes
• Detail tax schedules listing the various field required from a tax perspective
• The up keeping of copies of all invoices
• Draw up schedules per department and balancing it back to General Ledger.
• Ensure effective diary management and co-ordinate meetings:
• Update Controller’s diary regularly and inform him of appointments as to ensure that he is punctual for all set appointments
• Plan time and schedule diary to attend key appointments and ensure that agenda received or issued to allow sufficient time for preparation
• Organize meetings, source data, and schedule time slots with managers
• Controlling the setting up of meetings and workshops
• Ad hoc duties
• Stock Stake Assistance
• Ad hoc assistance

Should you not be contacted within 2 weeks of your application, please consider you application as being unsuccessful.