Job title: HR Administrator Temp
Job Type: Contract Position from 01 May 2019 – 04 October 2019
Salary: R10 000 per month
Hours: Full Day 08h00 – 16h00 Monday to Friday
Location: Centurion Office

Purpose of the Position:
We seek an HR Administrator to join our team on a temporary basis whilst the HR Manager is on maternity leave. The successful incumbent will be responsible for providing administrative support to the HR department by way of implementing and executing HR related admin and ad hoc duties.

Skills Required:
• Grade 12
• Two years’ experience in relevant or related position
• Previous relevant experience in Office Management or Office Administration would be advantageous.
• Proficient computer skills, incl. MS Office Suite
• Able to pass background check
• Excellent verbal and written communication skills
• Candidate must be able to work under pressure.
• Must be able to multi task
• Demonstrate dependability by completing assignments and meeting commitments
• Valid driver’s license (and own car)


Roles & Responsibilities:
1. Answer the office phone, transfer calls, take messages
2. Diary management for certain staff as directed (boardroom bookings etc)
3. Travel arrangements for staff in Centurion office: Local and international flights, flight changes, accommodation, car hire, visa applications.
4. Lunch orders / Weekly Menu for Centurion office
5. Scheduling of couriers both local & international as and when required
6. Office Filling
7. Ensure general office maintenance requirements are met as and when required
8. Purchasing of goods for the office (Groceries, Stationary)
9. Gifting: Client / Supplier gifts for special occasions, staff gifts when in Hospital / new baby
10. Office administration: day-to-day activities that are related to admin of couriers, & office billing.
11. Perform private / confidential filing for the Human Resources Office.
• Implement new Personal files for employees
• Implement new Training files for employees
• Supplier files to be reorganized
12. Ensure that Admin Support scan invoices / delivery notes are emailed to accounts dept.
13. Submit All invoices (groceries, lunch etc) in the internal system
14. Internal System functions:
• System Access
• Physical access
• Employee onboarding
• Revoking of access
• Travel Requests
15. Recon Leave days bi-weekly (Aus Team and SA Team)
16. Send Weekly payments / cash flow forecast to Accountant
17. Care Program Initiative with other staff members for office events
18. Monthly contact list to be updated
19. Birthday e-cards to be send out to staff members
20. HR Functions:
• Assist in setting up Culture Fit interviews with new candidates
• Draft letter of employment
• Draft Employee Contract
• Send out New employee form for onboarding
• Arrange asset equipment where required
• Conduct Induction with new employees
• Manage Leave Recon for Payroll
• Ensure accurate payroll documentation (scheduled and/or ad hoc) is sent through to Payroll within agreed deadlines and follow-up on
queries and outstanding issues
• Ensure distribution of payslips
• Be responsible for the VIP ESS leave system in terms of final approvals
• Assist with KPI implementation
• Assist developing KPI’s for employees
• Consolidate input from performance appraisal forms
• Assist in policy development as required
• Conduct exit interviews with terminated staff
• Provide feedback from exit interview to CEO
• Remove staff from all internal systems
• Conduct bi-weekly meetings with CEO
• Update and maintain training matrix / schedule
• Update and maintain leave schedule

This position will be supervised by the HR Manager and Chief of Operations with ongoing support and supervision.