PURPOSE OF THE POSITION:
The traffic assistant will work with various departments and individuals in an organization to ensure materials and resources flow through the company in a timely manner. And co-ordinate all jobs that are in the system, to ensure the efficient output of work.

KEY DUTIES & RESPONSIBILITIES:
• Traffic assistant must communicate with individuals at different levels in the organisation and may be required to prepare budget and progress reports for upper management
• Monitor the flow of materials or resources through the process to ensure on time delivery.
• Coordinate / troubleshoot problems to make sure a project or process remains on schedule.
• Develop work schedules in various departments to ensure work is completed on time.
• To confirm that a work process is progressing on schedule, coordinators monitor communication and work between departments.
• Ensuring that all jobs are put into the system and revert within 24hrs of receiving the brief if not sooner.
• Ensuring that all jobs are allocated an appropriate team and given clear timings.
• Communication with client service at all times.
• Communication with the entire Traffic department to ensure efficient work planning.
• Constant communication with the print/electronic production departments to ensure follow through of all jobs.
• Allocation of work to the relevant creative teams with the approval of the Creative Director.

NB This is not an exhaustive list of tasks; the purpose of this Job Profile is to provide you with the key requirements of the position.

KNOWLEDGE
• Advanced knowledge of office and administrative practices and principles.
• Knowledge in the operation of computers, related software applications (MS Word, Excel, PowerPoint and Access).
• Knowledge of advertising trends and developments.
• Ability to exercise discretion and ensure a high-level of confidentiality.
• Ability to communicate effectively orally and in writing with a diverse population.

GENERAL SKILLS/ATTRIBUTES
• Positive and inspiring
• Good team player
• Must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the organization's workflow.
• On time delivery
• Ensure that work is turned around as efficiently as possible
• Ensure that you respect our people, our clients and our product
• Communication Skills: The ability to convey clear instructions, and communicate with others effectively.
• Problem Solving Skills: Must be able to think on your feet as problems arise.
• Management Skills: Must be capable of “managing” Creative and Client Service.
• Negotiating Skills: Must be able to negotiate with Client Service re deadlines and reluctant Creative.
• Accuracy; Must have an attention for detail.
• Organisational Skills: Must be able to co-ordinate & organize the jobs in the system.
• Planning Skills: Must be able to plan efficiently
• Time Management Skills
• The ability to foresee problems and find solutions before they occur