Main Objectives:

1. Effective management and control of Gearhouse transport and logistics for the CT Branch.
2. Cost effective management of all company vehicle maintenance in the CAPE TOWN branch.

Responsibilities:

SCHEDULING AND BOOKINGS
• Manage Operations meetings to finalise logistics of upcoming jobs with all Operations personnel and Administration.
• Plan and schedule drivers and vehicles for all confirmed transport jobs, in consultation with Central Operations.
• Book freelance drivers where necessary, to fulfil all commitments.
• Organise and book rental vehicles to circumvent shortages when necessary.
• Allocate specific drivers and vehicles to relevant jobs in Hiretrack, in conjunction with Central Operations.

ADMINISTRATION AND OPERATION
• Check and execute transport schedule generated by Central Operation
• Keep transport costs are in line with what was allocated to the job.
• Monitor vehicle log books and ensure that all details are consistently and accurately recorded.
• Arrange per diems for drivers as per the current Drivers Allowance Schedule where the trip necessitates an allowance.
• Ensure that Vehicle Release Forms are reconciled with the Operations Transport Schedule.
• Ensure that drivers have clear directions and/or a map before travelling to a new location.
• Monitor drivers’ adherence to the SA traffic regulations and legislation.
• Ensure that the drivers are aware of scheduling and call-times and report for work timeously.
• Ensure that all drivers are conversant and up-to-date with the appropriate Traffic Acts and regulations.

ADMINISTRATION AND OPERATION
• Train drivers regarding the correct securing of loads and conduct regular spot checks to ensure procedure compliance.

FIRST AUTO CARDS
• Order and distribute First Auto Cards, as instructed
• Monitor and reconcile all diesel expenditure
• Deal with thefts/cancellations of First Auto cards

VEHICLE SERVICING
• Arrange for Gearhouse company vehicles to be serviced and maintained as per manufacturers’ recommendations.
• Negotiate best prices and service with maintenance suppliers.
• Obtain Certificate of Fitness for all vehicles
• Keep all Company vehicles up-to-date with regard to licensing, vehicle tracking and fuel monitoring system requirements.
• Process tickets resulting from traffic violations by company vehicles.
• Sort out breakdowns and towing of Gearhouse SA vehicles in conjunction with Central Operations.
• Ensure that the vehicles being used are in roadworthy condition and Full Maintenance Lease requirements are being adhered to.

ACCIDENTS/ THEFTS /HIJACKINGS
• Assist with all necessary paperwork associated with accidents, vehicle theft or hijackings.
• Arrange towing and repair services for vehicles belonging to the CAPE TOWN branch.
• Organise any peripheral requirements/documentation arising from the incident.
• Assist with the filing of insurance claims (in conjunction with the relevant Director).
• Communicate the appropriate procedures to follow in the event of an accident to all drivers.

PERSONNEL
• Manage drivers, offering guidance and support, improving work performance and resolving any conflicts arising within the division.
• Ensure that transport personnel adhere to the rules and regulations and policies and procedure of Gearhouse SA
• Fulfil administrative requirements for the Transport division with regard to leave applications, training applications, time sheets etc.

GENERAL
• Make yourself available on a 24 hour basis to take transport-related calls and solve any problems.
• Make yourself available for weekly operations duties.
• Assist management with any other duties as may be required.

Requirements:
• Matric
• Relevant diploma or qualification would be advantageous

Skills:
• Excellent Management, Communication and Organisational Skills
• Project Management skills
• Knowledge regarding traffic laws
• Logistics skills
• Ability to multitask
• Ability to problem solve effectively and timeously
• Knowledge of the Western Cape

Basic Knowledge:
• MS Office proficient (include excel)
• Creditors
• Debtors

Personal Attributes:
• Attention to detail
• Time management
• Anger management
• Relationship management
• Business Negotiations
• Telephone and email etiquette