Job Description:
Trust Administrator / Officer

Paralegal
Our client is a boutique advisory firm who has established itself as a leading economic development solutions company to the independent power producer sector. Whilst growing rapidly to meet market demand and they need a Trust Administrator / Paralegal to join their team.
The role requires the applicant to assist the Legal Advisor in their daily duties. This will include managing the administrative function of various entities. The role would also include communication with various clients and members of rural communities.

Responsibilities:

• Arranging trustees’ meetings. Arrangements will include liaising with trustees regarding their availability and meeting date/time preferences, placing bookings into calendars, booking flights and accommodation in accordance with the trustees’ preferences, arranging platters and refreshments in respect of each meeting and printing and compiling board packs;
• Taking Minutes. The Employee will be required to take minutes at trustees’ meetings. This will include taking detailed notes during the meetings and preparing the minutes in a clear and neat typed format once the meetings have been concluded;
• Managing Administrative Requests. This will include receiving emails from the trustees relating to administrative requests and executing the instructions per these emails. scope.
• Answering emails and taking instructions from clients on administrative issues.
• Arranging for the signing of documentation in various parts of the country (if required).
• Putting together PowerPoint presentations for meetings.
• Arranging meeting amenities such as a meeting venues and catering.
• Compiling detailed agendas and board packs.
• Taking and preparing minutes.
• Proof reading to ensure good grammar and spelling.
• Following up on action points raised in meetings.
• Drafting correspondence and letters on behalf of the Legal Advisor.
• Managing service providers- ensuring that contracts are monitored appropriately and that issues are reported on timeously.
Requirements:

Successfully completed Grade 12.
A formal qualification or paralegal qualification would be beneficial;
At least 3 years working experience
Advanced experience with Microsoft Office programs including Word, Excel and PowerPoint;
Excellent verbal and written communication skills with an excellent command of the English language;
Fluency in IsiXhosa and Afrikaans would be beneficial;
Ability to draft appropriate correspondence independently; and
Exposure to the legal drafting would be beneficial.
TBD