Administrator (Unit)

Main purpose of the job

To direct and coordinate Respiratory and Meningeal Pathogens Research Unit (RMPRU) administration and operational
activities.

Location
RMPRU, Chris Hani Baragwanath Hospital, Soweto

Key performance areas
Coordinate and schedule relevant appointments and in-house meetings
Prepare meeting agendas and meeting rooms
Attend and take minutes at management meetings
Schedule and arrange conference calls
Receive and despatch mail for the Unit
Compile ad hoc administration i.e. compiling memos and other correspondence
Assist with staff travelling and accommodation bookings as and when required
Coordinate and arrange activities for Wits students and post doc students
Arrange accommodation and book flights for students and post doc students
Manage the schedule of the unit’s drivers and cleaners
Placing and following up of orders
Assist with reports
Personal assistant duties for the director
Handling of petty cash

Required minimum education and training
Grade 12 with basic General Administration skills

Required minimum work experience
Minimum 2 years’ experience
Desirable additional education, work experience and personal abilities
Experience working in a donor funded organization or NGO
Confidentiality, tact and discretion must be maintained at all times
Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office
Able to exercise discretion, high levels of initiative and independent decision-making
Ability to manage self and prioritize own work load
Self-motivated
Able to work independently and work as part of a multidisciplinary team
Ability to work under pressure and meet deadlines