Visa Coordinator / Logistics Administrator

Location: Paarden Eiland, Cape Town
Salary: R10k per month

Purpose of the Role:
To be the support to the respective Project Coordinators for all mobilizations. Also to be responsible for the visa administration required for all operations.

Requirements:
Matric
MS Word, Outlook, Excel & SAP
2 years of experience working in environment of personnel movement
2 years of office administration experience

Duties:
Logistics Support & Administration
Administrative support to the Project Coordinator teams
Ensure all Project Managers / Country Managers / Business Units and Subcontractors are kept up to date on all scheduled updates / changes
Check and ensure the accurate documentation is complete and signed for by all subcontractors at pre-mob for their respective mobilisations
Pre-mobs for subcontractors in outlying areas are sent timeously
Administration of Visa Applications
Continuous monitoring of Microsoft Outlook calendar on pre-mob planning and changes
Contacts subcontractors for fingerprint appointments
Loading of Letters of Invitation (LOI) and visas onto database
Maintain good working relationship with respective visa agents & consulates
Organizing for Passport Handovers
Create all purchase orders on SAP for order of visas
Arrange flights for visa fingerprint appointments
Assist with loading of LOI requests
Maintain an effective filing system for Visa Applications
Editing of Outlook pre-mobs with the status of each visa
Apply for Police Clearances when needed
Drafting of letters for 2nd passports when needed
Assist with pre-mob / de-mob preparations if/when required