Wedding and Events Marketing Coordinator - Pretoria Verfied

R 8500 per month Pretoria, Gauteng Pretoria, Gauteng more than 14 days ago 24-11-2014 4:04:50 PM
22-12-2014 4:04:50 PM
Our client in the hotel industry is looking for a Hotels Wedding & Events Marketing Coordinator to interact closely with our Clients to ensure seamless planning, contracting, coordination and invoicing of the wedding or event. As well as to Develop and oversee all Marketing campaigns and advertising activities. Minimum Requirements Hospitality Diploma (Preferred)Grade 12 or Equivalent In-service training (Essential)Events Management course (Desirable)Sales and Marketing course (Desirable)Minimum of 5 years experience in the Hotel industry or similar wedding / event backgroundJunior management experience in hotels and / or wedding and events venuesPrevious experience with a hotel PMS system (Essential)Relate well to people, as well as over the phone, quickly discern their needsKeen eye for detailAbility to handle enquiries and quotations for groups and conferencesAbility to organize gala events and special evenings for the groupsPrioritize the urgency of multiple requests meeting deadlines Job Specification Wedding and Events Coordinator:· To perform and coordinate the necessary activities to ensure the complete and accurate processing of wedding / event bookings and enquiries before, during and after the wedding or event.· To produce detailed and comprehensive functions sheets in order to document the specific needs of the client and share detailed information with all involved internal departments and sub-contractors.· To obtain appropriate approvals and billing information for all expense related activities before commencement of the wedding / event.· To check that event venues are set-up correctly according to the detailed function sheet prior to and for the duration of the wedding or event and ascertain to any new requests.· To monitor the accuracy of any charges against the original contract, purchase order and subsequent changes and monitor in-house expenditure against the purchase order / voucher to prevent overspending without approval to recommend upselling initiatives, should there be additional funds available.· To identify and resolve booking conflicts, customer complaints and follow up on evaluations form results.· To prepare the final invoice reflecting all correct changes for the client, within 24/48 working hours of completion of wedding or event, ensuring all supporting documentation accompany the invoice, handling all accounts queries and hand over to accounts department.· To ensure the efficient management and control of expenses within the approved budget, to manage supplies and propose cost-saving initiatives to maximize profit. (Properties without F&B department.)· To propose new ideas to improve the guest and client experience, especially with return guest and find upselling opportunities.2. Marketing Assistant· To co-ordinate marketing like brochures and rate sheets in term of availability and distribution, as well as checking whether branding standards are being maintained.· To attend Sales & Management meeting as required.· To ensure accurate and timeous submission of all reports and administrative work including, but not limited to, the following- Report on sales disablers and offer suggestions on possible solutions- Update & maintain database of existing and prospective client information, i.e. contact names & details, unique requirements, status, ect.- Report on trends within the industry and offer suggestions on how these could be implemented; ect.3. Events & Promotions· To execute a promotional calendar together with GM and web developers.· To manage and co-ordinate internal promotions and events.· Liaison with web developers, designer, printer and participants in the events.· Update of contract database * Please note if you have not been contacted in 14 days your application has been unsuccessful.

Recruiter: HotelJobs