JOB PURPOSE
The purpose of this role is to provide the organisation with payroll administration services

KEY PERFORMANCE AREAS
Data Capturing & Filing
Processes all payroll information, to facilitate timeous changes / updates to employee information (financial and statistical).
Processes all leave documentation. (Annual leave, sick leave, etc)
Checks all information is captured timeously and accurately
Verifies and captures all employee contract documents for new/existing employees
Processes all documentation for termination of employees
Investigates queries and actions appropriately
Informs Payroll Team Leader in respect of deadlines not being met and report any process digression
Files all payroll documentation accurately and timeously
Assists with tax year end process
Implements processes and procedures to ensure information and data is current and available for reporting
Payroll queries & Information
Resolves first line queries from managers and team members as they relate to the processing of payroll data
Responds as 1st line support for payroll queries
Resolves payroll queries within an acceptable time
Escalates payroll queries as required and follows up to ensure resolution
Exports reports and sends employee cost reports to business units
Develops a collaborative relationship with the HR team to ensure queries are resolved timeously
Works closely with HR Administrators to ensure complete coordination of efforts and procedures with pay, deductions, and benefits, tracking and reporting
Ensure service delivery to internal and external customer requirements are met timeously.
Transmits electronic fund transfers and ensures recording of event
Ensures complete confidentiality by the payroll team of all issues and information pertaining to the payroll environment
Employee benefits and data reconciliation
Extracts payroll reports as required to determine all data is accurate
Escalates report queries to Payroll Team Leader for resolution
Reconciles the report against payments to be made for employee benefits
Informs 3rd parties in respect of any changes to employee status
Forwards all Medical aid applications for processing timeously
Captures information for Provident Fund for Withdrawals, contribution and death claims)
Reporting
Responds to requests for payroll reporting
Prepares and reports on payroll data
Maintains accurate record keeping
Reports on any discrepancies

KEY INTERNAL AND EXTERNAL RELATIONSHIPS (Those that provide input, throughput or output to the position)
Internal
Purpose
HR Administrators
Ensuring accuracy of info
Merchants Business units
Maintain service levels / ensure queries and requests are met timeously
External
Purpose
Payroll vendor
Ensure accuracy of info
SARS, Dept of Labour
Ensure compliance to legislative and statutory requirements
COMPETENCIES
(See Competency Dictionary for Performance Indicators – between 7 and 10 only)
Knowledge (including education and experience)
Skills (Trainable)
Attributes (Motives/Tolerances/Attitudes/Talents – not trainable)
Matric
2 years administration in Finance/Payroll/HR
MS Excel - intermediate
Attention to detail
Oral and written communication
Problem solving
Planning and organizing
Work standards
Resilience

WE HAVE CONTRACT AND PERMANENT POSITIONS AVAILABLE AND SALARIES ARE NEGOTIABLE