• Provide functional and administrative support to the office of the Executive Director and Group Executive in the sound management of the office. • Custodian of the Executive Director’s and the Group Executive’s diaries, appointments and relevant logistical arrangements. • Arrange events and meetings • Render secretarial and editorial support to Executive Director including minute taking • Coordinate Technology Transfer projects and synthesis information into coherent reports and associated documents, presentations and spread sheets. Performance and progress reporting on organisational activities. • Manage the basic financial administration including creditors’ payments, cost center management, invoicing and monitor the budget. • Manage equipment and assets in the office. • Manage external stakeholders’ engagements including governing board and board committee members, public, government departments and member companies • Ensure security and confidentiality within the Office of the Executive Director and Group Executive • Maintain and update work allocation (Excel spreadsheet and graphs) by attending meetings in Florida and Pretoria • Assist with the peer review on 93 modules • Capture and maintain data on student records like exam results captured accurately on the XMO program in May/June and Oct/Nov (approximately 26 000 scripts) • Manage the clock system and ensure it is up to date • Provide general admin support to lecturers • Process correspondence (written, email and telephonic enquiries) and handle enquiries and other aspects of student administration • Provide editorial assistance by typing and formatting study guides, tutorial letters and examinations papers • Manage e-mails on GroupWise system • Deliver an effective and efficient office management, secretarial and administrative support service to the Public Administration division • Manage administration of all activities with regard to undergraduate applications student administration, student records and examinations
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