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Vaughan S.

Records Manager

  • Hourly rate: R590 /hr
  • Experience: 40 Years

About Vaughan

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I am an ex-certified Records Manager and certified Configuration Management II specialist with some 40 years information management experience in diverse industries, both in projects and commercial environments. Document Management - having implemented and managed a variety of processes and systems I can assist in auditing & reviewing existing processes/procedures, streamlining classification systems, converting hardcopy to digital, implementing numbering systems, optimising workflows, etc. Document Control - setup/review of systems, standards/procedures, rationalisation of types of Documents/Numbering/Version & Revision Control/Statuses/Review/Roles & Responsibilities Handover/ Distribution/Controlled/Uncontrolled Records Management - insight to the Legislative & Regulatory Environment, Best Practice with Creation/Receipt, File Plans/ Modification/Distribution, Maintain/Protect, Archive/Preserve, Disposition/Destruction, Appraisal & Controls. Protection of Personal Information (POPI) - deadline for compliance is 1st July 2021 and I provide assistance with reviews or the setup of the 8 statutory elements that must be in place. This needs alignment with the Promotion of Access to Information Act with the mandatory appointment of Information Officers. Systems - User & setup of a number of systems, those being SAP R/3 DMS, iXos, Spicer, SmartPlant Foundation, ProjectWise , SharePoint; Documentum (eDocs), DocWize, PaperTrail, InEight General - I can also assist with Training, Procedure Management, Knowledge Management, Reprographics, Forms Control, Digital Signature options, Business Process Improvement, Purging of Ephemeral Information, Review & Destruction of Off-site Holdings which have reached the end of the lifecycle. I am available locally in South Africa and internationally having just completed an assignment in Liberia.

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