Overview
To provide overall administrative support to the business unit, hence ensuring an efficient, professional environment is maintained.

Qualifications
Grade 12

Diploma in Administration (Preferable).

Experience
Experience within a multi tasked administrative role

Duties
Assist operational department with vendor onboarding.
Capture purchase orders and ensure that invoices on purchase orders are received, invoiced and captured on time.
Reconcile and ensure the accuracy of the Transporter account.
Manage front desk operations, greeting clients, and directing inquiries to appropriate departments.
Reconcile monthly expense claims.
Reconcile monthly E-Wallet for sites.
Handle incoming calls and scheduled appointments with a professional and friendly demeanour.
Maintained a tidy and organized reception area.
Handling of all courier functions.
Organizing all work functions and courses.
Provide ad hoc reports as requested.
Maintain a high level of professionalism and confidentiality.
Plan meetings and take detailed minutes.
Make travel arrangements and reservations for management.
Provide Administrative support to SHEQ.
Record Keeping and filing for Audit purposes.
Provide Ad-hoc support when needed.

Job Competencies
Proficiency in MS Office Suite (Excel is a must).
Excellent written and verbal communication.
Strong administration skills coupled with meticulous attention to detail.
Effective time management skills with the ability to multitask and follow through on duties.
Ability to work effectively under pressure.
Responsibility and accountability.