Administrative Assistant - Sandton
more than 14 days ago
Genesis Analytics is a global African firm that has worked in more than 84 countries across the world. Our roots are firmly in Africa, having worked in 42 of the 54 countries on the continent.
Our purpose as a firm is to unlock value through seeking solutions with our clients. The foundation of our distinctive delivery is in the technical skills and deep sector knowledge we have developed through our work in the area between the market and the state.
Established in 1998, Genesis is headquartered in Joburg and our operations include corporate offices in Abidjan, Nairobi, Lagos and London. We also have representation in India, the UAE and Canada so we can work closely with our clients in finding scalable solutions that will work in the real world.
We have expertise in behavioural economics, competition economics and regulation, the digital economy and regulation, economic impact assessments, financial services strategy, human development, monitoring and evaluation, public health and financing, shared value and corporate impact, as well as youth employment. Some of our best work has been through leveraging our complementary areas of expertise to find fresh solutions.
Our clients include all levels of government, regulators, banks, development finance institutions, law firms, development agencies, foundations, as well as regional and international organisations.
Genesis Analytics is looking for a young and energetic Administrative Coordinator or Administrative Assistant to join the firm’s HR and Recruitment Team on a temporary basis for a duration of 6 weeks. This temporary assignment plays a role in providing administrative support to mainly the Recruitment Team, but also the extended Human Resources team at the firm.
TASKS WILL INCLUDE, BUT WILL NOT ONLY BE LIMITED TO THE FOLLOWING:
? Comprehensive E-filing:
? Ensure that documents are filed electronically in the right folders
? Assist with folder audit and clean up of incorrect file naming conventions and any missing documents
? Assist with backlog of administrative work
? Liaising with external and internal stakeholders
? Obtaining relevant documentation from candidates
? Sending relevant documentation to various practice areas internally
? Diary management, scheduling of appointments & sending out of electronic invitations
? Managing unsolicited applications sent via email
? Managing recruitment email & re-directing candidates to applicant tracking system
? Checking and clearing out a general email Inbox daily
? Manage inquiries received by telephone and/or email
? Assist with new system implementation and project management as and when required
? Ad hoc admin support as and when required
SKILLS & BEHAVIOURS:
? Working knowledge in the use of MS Office suite (mainly Word and Excel), Google suite (Gmail, Google Meet, Google Chat and also Google Docs, Forms and Sheets), Adobe and Zoom
? Excellent English writing skills and the ability to formulate required correspondence professionally
? Deadline driven and punctual
? Flexibility and willingness to go the extra mile when needed
? Ability to prioritise tasks, plan and organise
? High level of attention to detail and accuracy
? Patient and customer-centric
? Excellent administrative and multitasking skills
? At least a Diploma in Business Administration or Human Resources Management or similar (not Public Administration)
? A minimum of 1 to 2 years work experience in a similar administrative role, supporting at least 3 seniors
? Available immediately
? Between R10 000 and R15 000 (prorated to the number of weeks worked)
? The remuneration will be based on level of experience and qualification.
APPLICATIONS MUST CONTAIN:
? An updated and comprehensive CV
? A motivational letter describing your suitability for the role
? Official copies of your academic transcripts for every year of study (must be attached as one document)
? A copy of your South African identity document
IMPORTANT TO TAKE NOTE OF:
? Please note that the temporary Recruitment Assistant will be hired on a temporary basis for the duration of 6 weeks and there should be NO expectation of permanent employment or extension
? Residency in Johannesburg is a requirement as travel to our offices in Hyde Park will be required from time to time
? South African citizenship is a definite requirement
? Relevant previous experience is essential
? Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful
? Genesis Analytics reserves the right not to proceed with an appointment of any advertised role
? All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Policies
? All applications will be treated confidentially
• Preference will be given to South African Employment Equity applicants
• Relevant previous experience is essential
• Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful
• Genesis Analytics reserves the right not to proceed with an appointment of any advertised role
• All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Policies
• All applications will be treated confidentially