We have a vacancy available for an Administrative Assistant in the Faerie Glen area (Pretoria East).

Requirements:

Matric / Grade 12
Tertiary qualification will be an advantage
Computer Literate - MS. Office
Excellent communication skills - fluent in both English and Afrikaans
Valid drivers license and reliable transport
Experience with Lightstone and PropData will be an advantage
Requirements:

Reception:

Receive and welcome visitors, deal with inquiries on the phone in person;
Supply appropriate information regarding the Employer to the general public, clients and customers;
Arrange refreshment for guests and meetings;
Answer telephone professionally, screen and direct calls;
Take and relay messages;
Ensure knowledge of staff movements in and out of Employer’s office;
Manage all correspondence and delegated communication from the Employee’s managers (incoming and outgoing). Handle all correspondence in receiving, registering and distributing incoming mail and sending outgoing mail;
Maintain a neat and organised reception area;
Coordinate boardroom bookings;
Help coordinate all courier distributions according to the SOP.

Team leaders and Agent support:

Providing friendly assistance, service to team leaders & agents at all times.
Assist Admin manager with a current and accurate filing system with regarding to transactions – this will be specifically for all documents and agreements. Each Team Leader and Agent will be responsible for the filing and keeping of their listings. Admin will however keep a hard and soft copy of each listing done as backup.
Ensure the following gets diarised in Outlook Calendar:
Dates for mortgage approval
Guarantees
Deposits
Sale of properties
Registration of property dates
Client birthdays