Administrative Service Manager (HR and Procurement) Menlo Park Pretoria

The primary responsibility of the Administrative Service Manager (Procurements and HR), work from home, it will be a combined role including administrative, services, procurement, and HR to provide professional procurement, events, office management and administrative support services to the project team. You will have responsibility for the effective and efficient administrative management of the office in Pretoria, along with responsibility to plan and execute procurement and events as required, including logistics, travel, and negotiation to ensure value for money.
Human Resource will work with the Operations Manager as part of the Operations Team to support the program’s human resource management processes. The position will provide information and clerical support to the Operations Manager and employees regarding human resources activities, policies, processes, and procedures.

Salary up to R 37000 pm – It is a 6 months contract position starting 1st September 2020 to 15th February 2021
Office Hours 8 to 5pm BUT YOU WORK FROM HOME

Duties and Responsibilities as the Admin Manager Procurement
• Procurement, Contract and Office Management
• Health and Safety Management
• Operational/Program Support
• Travel/Events Coordination
• Reporting

Qualifications and experience
• Bachelor’s degree qualification in Business Administration, Events Management, or and bachelor’s degree in human resource related field
• At least 3-5 years’ experience (5 years preferred) in procurement, office administration and HR
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; familiarity with mail merges and web searches
• Excellent written and oral communication skills in English with ability to interact with diverse groups of people
• Broad understanding and knowledge of general office administrative functions
• Proven ability to develop and implement workable systems and processes
• Knowledge or ability to acquire knowledge relating to labour laws in South Africa and Kenya
• Experience with administrative and organizational skills
• Demonstrated attention to detail and accuracy
• Reliable, able to work independently and maintain confidentiality
• High level of inter-personal skills with a flexible and collaborative personal style and the ability to communicate with diverse groups
Duties and Responsibilities Admin, Procurement and HR
• Assist with day to day operations of the human resource functions and duties, as outlined in the Program Operations Guidelines
• Prepare payroll by providing relevant data (absences, bonus, leaves, etc.) to external provider
• Provide clerical and administrative support to the Operations Manager in relation to staff benefit administration and relevant insurance policies
• Compile and update employee records (hard and soft copies)
• Process documentation relating to personnel activities such as recruitment, training, grievances, performance evaluations
• Fully support recruitment activities, ensuring that program, policies, and procedures are complied with in relation to recruitment
• Coordinate performance review activities to ensure timely and appropriate completion of reviews on an annual basis
• Experience with Compensation Fund and Annual Returns assessments and Injury on Duty admin
• Deal with employee requests regarding human resources issues, rules, and regulations
• Compile/ follow up on staff leave requests/approvals and maintain online leave system
• Properly handle complaints and grievance procedures
• Conduct initial orientation to newly hired team members