ADMINISTRATOR – Helderberg Area

Pick Me Recruitment is looking for an experienced Administrator at a manufacturing company that specialises in German baked goods. The company is located in the Helderberg area.

The perfect candidate is someone with exceptional administrative skills and attention to detail, leadership and management skills, good organisation and communication skills and the ability to work under pressure.

Candidates must have a strong financial acumen with previous experience in office management.

MINIMUM REQUIREMENTS:

• A Financial Management or Administrative tertiary education will be advantageous
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organisational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Computer literate
• Matric
• Own Vehicle and Driver’s licence

KEY DUTIES & RESPONSIBILITIES:

• Capture bank transactions and reconcile
• Issue credit notes where applicable
• Work with order picker & packer
• Stock management of front counter (stock take, reconciling sales, new stock)
• Petty cash management
• Work closely with accountants regarding daily/weekly and monthly tasks
• Capturing stock reports and reconciling with dispatch/warehouse stock
• Manage incoming orders with regards to order/dispatch dates
• Manage current systems and help set up new systems as the company grows and changes.
• Update customer profiles
• Receive / sign for goods and document deliveries when necessary
• Capturing & processing of orders
• Reconciling invoices
• Managing of email lists
• Setting up and sending out MailChimp emailers
• Updating price lists and costings
• Sourcing products or suppliers
• General day to day office admin
• Liaise with and assist accountants with all necessary tasks for tax/vat
• Assist with admin of food safety implementation
• Updating and maintaining company policies in conjunction with management
• Maintain accurate spreadsheet of product movement (from production to warehouse through to dispatch)
• Record production standards & payroll
• Become expert in Tastewise (production software)Record production and report irregularities to management
• Become expert in Xero (accounting software)
• Meticulous at maintaining accurate filing and spreadsheets
• Maintain staff folders (contracts, employee forms, filing of leave forms etc.)
• Assist with taking orders (via email) and invoicing (from invoicing program) and payments received

PERSONAL SKILLS

• Detail orientated
• Be knowledgeable in accounting software preferably Xero
• Preferably be interested / have an affinity for numbers / Finance
• Be focused on getting the job done
• Systems orientated (systematic, methodical approach to work)
• Can understand the bigger picture, assess the problem and find a solution
• Uses own initiative – self starter
• Organised
• Needs to be happy to work the background