PERMANENT INTERNAL VACANCY: RIOT
Prepared for: RIOT
Location: Randburg
Position to be placed: Administrator
Position Reporting to: Operations Manager
Positions Reporting to it: No
Application Closing Date: 22 October 2021
Start Date: As soon as possible

MAIN JOB PURPOSE
The admin clerk that we seek to recruit will support the RIOT team in four primary areas including planning/coordination of personnel, financial administration, procurement, and other general administrative tasks.

EDUCATION AND EXPERIENCE
• Matric
• Higher education certificate in Office Administration or Finance
• 2-3 years’ experience advantageous but not mandatory
• Must have driver’s license
DUTIES

• Planning and Coordination:
• Assisting with the management of calendars and coordination of meetings and minutes of meetings where relevant
• Managing the diary of the manager / executive for meeting important tasks and deadlines, travel arrangements, etc.
• Act as the organizational receptionist and receive calls and guests as well as logistical arrangements
• Finance Admin:
• Liaise with directors and managers relating to orders and sales, coordinate and keep track of them and assist with documentation and submissions to finance
• Assist with preparation of expense claims and having them approved
• Assist finance with any queries relating to financial transactions relating to operations
• Assist with project finance tracking
Procurement:
• Receive the supplier quotations and invoices
• Have quotes and invoices approved
• Regularly collect and manage received invoices and ensure they are processed according to the company approvals mandate.
• Regularly check and maintain stock of necessary office supplies (stationary, tea/coffee, etc)
• Assist with getting quotes and issuing purchase orders where relevant

General Admin & Documentation:
• Acting as the administrative point of contact between the executives and internal/external clients
• Manage project timelines
• Assist in preparing essential documentation, including memos, reports, and other forms of communication according to company style guides and data storage protocols.
• Managing the Google Drive folders relevant to the role and were requested by management Assisting with the OHS and POPI compliance documentation
• Maintain, and organize a professional filing system
KNOWLEDGE, COMPETENCIES & SKILLS
• Proficiency with MS Office i.e., Word, Excel, PowerPoint, Google Docs
• Knowledge of office management systems and procedures
• Strong time management skills and ability to multitask
• Strong organisational skills
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to transfer skills and knowledge to subordinates
• Knowledge of CIPC secretarial company experience is preferred
• Conflict Management and excellent Negotiation skills and show initiative, creativity, and self-discipline

The company reserves the right to add, modify or remove this position at its sole discretion

Correspondence will only be conducted with short listed candidates. Should you not hear from us 14 days after the closing date, please consider your application unsuccessful.