Cape Town CBD

Key Responsibilities:
• Overseeing day-to-day office management
• Performing basic bookkeeping functions
• Reconciling petty cash accounts
• Following up with debtors and creditors
• Managing invoicing and payment processes
• Investigating and resolving creditor queries and outstanding issues
• Providing support and backup to the company accountant
• Managing daily banking activities and maintaining cashbooks
• Organizing and filing financial records
• Budgeting and Reporting
• Receiving and verifying funds
• Maintaining an accurate listing of accounts payable
• Ensuring the confidentiality and security of all financial files
• Conducting general administration duties to ensure the smooth operation of office systems
• Demonstrating knowledge in stock management
• Managing ad hoc leases
• Handling basic HR tasks, including managing personnel files, leave records, and secure safekeeping of documentation
• Managing insurance matters and claims
• Drafting ad hoc letters and documents as needed
• Performing data capturing duties
• Reporting directly to the Managing Director

Requirements:
• Proven experience in office management and bookkeeping
• Excellent written and verbal communication skills in English
• Highly organized, professional, and accurate in all tasks
• Strong administrative skills, efficient and methodical with a keen attention to detail
• Exceptional time management and planning abilities, with the flexibility to prioritize tasks effectively
• Capable of working well under pressure
• Strong numerical skills
• Trustworthy, loyal, and committed to maintaining high ethical standards
• Adaptability in implementing and managing systems
• A minimum of 3-5 years of relevant work experience
• Valid driver’s license