The Bookkeeper is primarily responsible for accounts payable, accounts receivable, other accounting tasks as required under the guidance of the Financial Manager.

The Bookkeeper is a key member of the accounting team. She/he is the second level check in the corporate control system. Ensuring purchasing processes and approvals have been followed by maintaining data integrity including line coding, vendor/customer set up and payment processing. The individual in this role must have a generalized knowledge of the roles and responsibilities of all other corporate accounting activities to be optained through periodic role swaps.

Established Priorities: what’s important and where you should spend your time each day

• Accurately record vendor set-up in D365, invoice entry, invoice coding, wire/EFT set up and payment runs;
• Perform credit card data entry, including regular review of transactions to ensure proper credit card use processes are followed and work with the Financial Manager to resolve any deviations from those processes;
• Maintain digital files on all accounts payable and update records as required;
• Ensure compliance of proper payment workflow processes;
• Perform various administrative tasks according to the needs of the company;
• Manage the day to day accounting and bookkeeping;
• Assist with ad-hoc reports for management; including GL account reconciliations
• Liaise with and support purchasers and office manager;
• Perform daily Bank reconciliations and confirm all transactions are correctly entered and post any missing transactions;
• Review & approve all expense claims to ensure proper coding and that expense claim processes are correctly followed;
• Proactively review Jira tickets and identify purchasing process errors before they can delay payments

Primary Qualifications: determined skills and experience for greater success in this position

• Minimum of 1 – 3 years of relevant experience or equivalent transferable skills;
• Post-secondary education at college or university level focusing on business or accounting;
• Experience in D365 or other accounting software application
• Experience in Jira or other digital file management database
• Intermediate level Excel proficiency;
• Must be confidential and have integrity;
• Candidate will have a strong initiative, be a hard worker and a proactive problem solver;
• A professional attitude with a friendly and positive disposition is key to the workplace;
• Complete fluency in English, both written and spoken is essential;
• Must be comfortable communicating with all levels departments within the organisation
• Demonstrated organizational skills are required;
• Attention to detail and accuracy;
• Flexible and team-oriented;
• Ability to work under pressure, handle multiple tasks, and meet tight deadlines;
• Experience with foreign currencies considered an asset;
• Must be capable of working independently with little supervision