Job Title Bookkeeper
Possible Positions Junior Bookkeeper (Bookkeeper I and II)
Division
Paterson Job Grade
Date Reviewed 10 November 2020
Location
Employment Permanent
Purpose statement Responsible for limited areas of accounting records and financial reporting
Position in the organisation Reports to:
Accountant

Subordinate
None
Level of authority assigned No delegation of level of authority
Job objective
Accountable for mainly processing of accounting records
Duties

Procurement and suppliers:
• Responsible for processing and follow up of primary source documents (supplier invoices, credit notes and payments)
• Have a basic understanding and awareness of the Group's policies, procedures and Levels of Authority regarding goods and services procured
• Maintains the key relationship with the finance department of suppliers and follows up outstanding issues
• Responsible for filing all supporting documentation
• Assists in other areas where required

General accounting records and reconciliations:
• Prepares cash books and bank reconciliations
• Prepares supplier reconciliations
• Maintains the fixed assets registers including the tagging and location verification of assets
• Processes routine journal entries
• Prepares other reconciliation schedules for routine/simple account balances
• Responsible for ensuring that the primary source documents are correctly reflected in the accounting records
• Assists where requested by the accountant with intercompany transaction schedules and confirmations
• Assists in other areas where required

Management information:
• Assist in preparing management information and budget schedules where requested

Sales function:
• Responsible for processing and follow up of primary source documents (customer invoices, credit notes, statements, and deposits)
• Assists the accountant to collect outstanding customer balances
• Assists in other areas where required

Treasury and financial soundness:
• Reports daily on cash and bank balances
• Plans and co-ordinates the payment release process
• Assists in preparing the weekly and long-term cash flow
• Assists in other areas where required

Taxation:
• Prepares and submits VAT returns
• Prepares and submits EMP returns
• Prepares and submits Income Tax returns for simple (dormant/non-trading) entities
• Assists in other areas where required

Audit and year-end:
• Assists with preparation of information within line of duty to management and the auditors
• Assists in other areas where required

Special projects:
• Assists in other areas where required

Strategic and other areas:
• Participates in meetings
• Basic communication required
• Decision-making is limited to timing, speed and quality of subject matter
• Basic knowledge on subject matter is required
• Carries out principles from policies and strategy
• No ability to influence others
• Assists in other areas where required

Other – Company specific:
• To be specified by division
• To be specified by division

Job Evaluation Criteria Formal Education
Grade 12 with Accounting

Experience:
• Bookkeeper I – 2 years’ experience in bookkeeping/ accounting function
• Bookkeeper II – 3 to 5 years’ experience in bookkeeping/ accounting function (3 years’ experience as Bookkeeper I)

Critical Competencies Knowledge Skills and attributes
Accounting principles and practices Attention to detail
Proficiency in relevant computer skills in Accuracy
Evolution, Excel, Outlook, Word, VIP Payroll Planning and organising Follow processes and procedures Problem analyzing Problem solving
Good communication skills
Able to work under pressure
Methodical
Focused
Team work
Active learner

Only shortlisted candidates will be contacted