Synopsis
Our client is currently recruiting for a Bookkeeper. This role will expose you to a diverse working environment and the opportunity to connect with other individuals in the organization.

Working Module: Hybrid/Flexible

Location: Elsies River (Cape Town)

Job Description:

Join our dynamic team in the heart of Cape Town as a skilled bookkeeper! We are a thriving company seeking meticulous professionals to manage our financial records and ensure precision in our accounts. Enjoy a collaborative work environment, competitive compensation, and the opportunity to contribute to the financial success of our growing organization. If you are passionate about numbers, detail-oriented, and eager to be a vital part of a forward-thinking company, apply now to be our next bookkeeping expert! Unlock your potential with us and make your mark in the vibrant business landscape of Cape Town.

Qualification and Experience
Matric
Excellent bookkeeping skills and experience up to trial balance, including statutory returns. Note: Accounting Firm provides support.
Minimum of 5 years’ experience in a bookkeeping role, which spans the full spectrum of accounting in a similar environment
Proficient on Syspro (ESSENTIAL)
Breadth and depth of understanding of accounting - in a small business rather than in a large corporate where only limited tasks are performed under supervision
Highly skilled in Excel
Good verbal and written communication in English.
Payroll Exposure (Not essential)
Able to form strong professional relationships internally and externally.
Practical, energetic, and resilient.
Confident and comfortable to take ownership and work independently.
Excellent attention to detail and accuracy.
Self-organizing and persistent to achieve quality results on time.
Comfortable with pace, variety, and pressure.
Systematic, disciplined, and orderly.

Roles and Responsibilities

Accounts Payable
Capture Supplier Invoices on Syspro
Reconcile Supplier Accounts (monthly)
Load and make supplier payments (local and foreign)
Allocate Supplier GRNs to correct Supplier invoices
Set up and maintain accurate and complete Supplier Master data on Syspro

Accounts Receivable
Reconcile Customer Accounts (monthly)
Obtain Remittance Advices from Customers
Ensure that Customers GRNs are reconciled daily and resolved by month end
Ensure Customers pay in accordance with their Trading Agreements and payment terms
Ensure that Settlement Discounts are correctly calculated
Manage the process of following up and resolving outstanding payments and receipts
Set up and maintain accurate and complete Customer Master data on Syspro
Compile and send out Customer statements by the 3rd working day of the month

Cashbook
Capture all cash book transactions monthly
Control and ensure that the Bank Account is accurate and good records are maintained
Carry out Petty Cash transactions and maintain accurate and complete records
Control and ensure that Payfast Accounts are accurate and good records are maintained

Journals
Capture monthly journals, ensuring good records are maintained
Capture monthly Accruals & Provisions and ensure good records are maintained
Capture monthly Pre-Payments and ensure good records are maintained
Capture authorised Adhoc journals and ensure good records are maintained

General Ledger
Ensure that the General Ledger is maintained and that all new accounts are correctly set up
Ensure that all new General Ledger accounts reflect correctly in the Financial Reports

Statutory
Liaise with Finsolve to ensure all SARS and CIPC statutory reports, returns, and payments are submitted accurately and on time
Ensure that all employee statutory reports and returns are submitted accurately and on time

Assets
Maintain the fixed asset register ensuring that new assets are recorded and that redundant assets are optimally managed through sale or write-off
Calculate and post depreciation monthly

Management Reporting
Review the numbers with the brand managers by the 8th working day
Review the numbers with the managing director by the 10th working day
Include: Income statement, Income statement per brand, Balance sheet and reconciliation, Customer Age analysis, Supplier Age analysis, Sales report (12 months), Seasonality report, Stock turns

Cashflow Management
Update the rolling weekly cash flow projection every Monday morning
Update the rolling 12-month cash flow projection by the 5th workday of every month

Inventory
Review the Standard Cost Change Report for the Alchemy Standard Costing System by the last working day of each month
Compile inventory reporting for decision-making

Market/Retailer Reports
Populate various reports by the 3rd working day of the month as required

Insurance
Review the insurance portfolio annually with the Managing Director
Record and maintain an accurate record of all relevant assets with insurers
Ensure that all claims and allowances are dealt with promptly

Annual Budgets
Drive the process to obtain input for the annual budget
Assist the Managing Director in finalizing and issuing the annual budget
Compile and issue latest estimates and comparison to budget quarterly or as required

Payroll
Administer the Payroll accurately and ensure all changes are checked
Issue payroll reports to the MD prior to upload to the bank
Ensure employees are correctly and timely paid

Month-end Process
Determine appropriate exchange rates for loading on Syspro by the last working day of the month
Update Sales forecasts and Orders by the last workday of the month
Complete all purchase orders and invoicing for the month by the last workday
Balance the Sub Ledgers ensuring no unresolved differences by the first workday of the new month
Close and roll over the Month in the system by the first workday of the new month Top of Form