Commercial Property Manager - Sandton Verfied

Salary Negotiable Sandton, Gauteng Sandton, Gauteng more than 14 days ago 01-01-2020 9:57:30 AM
21-02-2020 10:22:28 AM
Commercial Property Manager - Sandton
R40 000 – R60 000 per month

Property Management company based in Sandton is currently recruiting an energetic, self-motivated Commercial Property Manager.

Requirements
Excellent written, verbal, interpersonal and organizational skills.
Numeracy and financial skills and appreciation.
Computer literacy and a thorough knowledge of the MDA property management system.
Willingness to work additional hours as the demands of the job might indicate.

Duties:
Take-on and Handover
Preparing for take-over or handover as per the specified process – take-on includes emailing tenants, sourcing and comparing quotes for all service providers at the property, informing relevant stakeholders of date of transfer etc. Handover includes informing relevant stakeholders of transfer, terminating all service provider contracts in-line with the specifications of the contract, sourcing any AC or lift reports and assisting the Director with any documents required in the due diligence handover process.
Adding tenants to the contact list for your portfolio when there is a take-on.
Ensuring new building details are captured into MDA, including loading owners, property and tenant details.
Financial
Working with the property administrator to track and follow up on any arrears within your portfolio.
Sending out LOD’s by the 4th of the month to any tenants who have not made payment.
Informing Director and Head of Property Management of any high risk arrears, or as soon as someone goes into more than 30 days arrears.
Handing tenants over to lawyers when required.
Informing property administrator of ad-hoc monthly charges for tenants.
Checking pre-billing on a monthly basis – rental, utilities, rates and taxes, parking, ad-hoc charges, escalations etc – and ensuring that any required changes are made prior to invoices being sent to tenants.
Signing off any ad-hoc invoices for services and maintenance in the property portfolio – following up with property administrator to ensure payments are effected in the required time.
Monitor rental payments and manage rental debtors including capturing of recoverable charges (utilities, maintenance, etc.) legal process in accordance with the Company’s debtor management procedure.
Management Reports
Answering queries on the owners statements and actioning appropriate behaviours to rectify issues highlighted, always providing feedback within the month.
General
Ensuring that all recoveries are loaded in respect of items deemed recoverable in terms of the Lease Agreement.
Assisting and taking responsibilities for any other items that may arise within the property portfolio.
Communication with tenants across a variety of situations.
Prepare and manage relevant portfolio parking schedules.
Annual Responsibilities
Assisting Head of Property Management with budgets for each property (annually).
Ensuring tenants’ rental escalates annually.
Knowing which tenants will expire in the following 18 month period.
Municipal rates recoveries adjustments including ensuring that all increases are captured against tenant accounts before the 15th of August each year – to be checked on pre-billing.Archiving of tenant files and building office files including management of files in accordance with POPI.
Audit lease agreements to ensure rental and recoveries are correct.