Job title: Commissions Administrator
Location: Pretoria Head Office
Reports: Commissions Supervisor:

Job summary:
This position provide commissions support in the operations division

Key areas of responsibility:
COMMISSIONS
• Request monthly commission statements from all product providers (via email and telephone). Save accordingly for easy accessibility.
• Process timely and accurately the daily/weekly/monthly commissions for 100+ advisors on the internal Commsplit commission system via a
manual and automatic import process.
• Manage the MIS receipts/outstanding process. Request Management Information Forms from advisors, and capture daily on commissions
system.
• Ensure exception reports are dealt with and allocated. Take corrective measures to ensure commission statements balance with the
commission system.
• Deal with any commission related enquiries from your sUPERVISOR
• Manage the special payments commission loads. Advisors to inform you which product provider obtain statements and load. Compile
associated documentation and present.
• Process all commission schedules.
• Email individuals commission statements to advisors as requested.

BOOKBUYS AND TRANSFERS
• Manage the new advisor book imports process according to set deadlines.
• Communicate progress regularly with Supervisor and advisors.
• Use commissions system to do and check the book-buy reconciliations (excel and manual) and obtain sign-off from HOD.
• Receive the payroll comparison from Finance, and check that it balances with the commission system. Report discrepancies to HOD and
ensure reports balance.

REPORTING
• Coordinate information for monthly Operations Report.
• Create and distribute commission schedules to advisors
• Ensure that all working Excel spread sheets are continuously updated.

OTHER ADMINISTRATIVE SUPPORT
• Provide other administrative support in the operations division as required.

Knowledge requirements:
Proficiency in
MS Office suite (Excel, Word, Explorer, Outlook, PowerPoint an advantage)
Intermediate administrative and clerical procedures such as word processing, managing files and records.
Principles of sound English (fluency in Afrikaans will be an advantage)

Qualifications and Experience
Administration degree / matric with mathematics or accounting on higher grade with 2 year’s relevant work experience
Experience in the financial service industry is an advantage

Relevant personal attributes:
Tact and diplomacy to respect confidential information.
Problem solving skills – routine problems need to be addressed with urgency.
Excellent numeracy skills.
Very organized and detail oriented.
Be able to work in a fast-paced environment.
Ability to work independently, prioritize work and meet deadlines.
Professional telephone manner and client relationship skills.
Vacancy notification and posting date:

Only short-listed candidates will be contacted.