Job Description: Personal Assistant / Administrator

• Acting as the point of contact between the manager and clients
• Screening and directing phone calls and distribute correspondence
• Handling requests and queries appropriately

Job brief

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Dealing with email enquiries
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, excel sheets, lists, etc.
• Devise and maintain office filing system
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Stocktaking
• General office management

Requirements

• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• Previous work experience as a personal assistant is preferred
• PA diploma or certification would be considered an advantage