Executive Assistant - Somerset West Verfied

R 5000 per month Somerset West, Western Cape Somerset West, Western Cape more than 14 days ago 14-12-2021 9:46:20 AM
08-02-2022 9:46:20 AM
Men at Work Gas requires the service of an Executive Assistant.

Responsibilites:

• Manage, coordinate and maintain calendar.
• Keep sensitive business and personal matters private and confidential.
• Responsible for organizing internal and external meetings, ensuring all necessary arrangements are made.
• Provide executive and administrative support.
• Responsible for organizing travel and logistics, including flights, visa requirements, hotel accommodation, car rentals.
• Submit company expense claims for Executive on a monthly basis.
• Secretarial support for meetings, including drafting and circulating meeting agendas, communication meeting reminders, confirming venues, and arranging refreshments accordingly.
• Drafting reports/presentations, as required.
• Run personal errands on occasions, including personal administration.
• Prepare internal and external corporate documentation.
• Conduct company and product research on internet.
• Typing and editing of legal documentation.
• Organise, planning corporate events, such as board meetings and conferences. • Maintain structured filing system of paper and electronic documents.
• Facilitate internal communication (e.g. distribute information).
• Assist other Directors and Managers with any ad-hoc assignments.
• Manage company HR administration function – filing/preparing Employment contacts, personal information and any other related duties.
• Capture staff leave applications
• Ensure HR information is controlled and stored securely.
• Prepare creditor recons for COO approval for payment.
• Prepare debtors recons for COO approval and follow up.
• Prepare a monthly expense forecast for COO.
• Reconcile petty cash account.
• Car licensing administration.
• Managing Gas Sales Process.
• Managing Clients and Schedule of Installations / Deliveries.
• Managing Social Media Posts.

Minimum Qualifications & Experience:

• Relevant diploma or qualification
• Must be comfortable with Microsoft Email, Word, PowerPoint and Excel
• No experience needed we can teach experience
Terms & Conditions
• Starting at R5 000.00
• Own Car and Drivers License
• Personal laptop needed
• 08:00am – 17:00pm based in Somerset West