Executive PA / Office Manager – Bellville Cape Town

Our Client a reputable Financial Industry concern in Bellville is looking for an experienced Executive PA / Office Manager with min 5 years Executive PA Office Manager experience.

Salary is R 240 000 – R 330 000 per annum all benefits included - Hours are from 8am to 16:30pm

Qualification Requirements
Matric and relevant secretarial tertiary qualification (advantageous)
Excellent in Excel, Ms Office and Typing of 65WPM -70WPM
Advanced Excel
Excellent PowerPoint experience
NQF 4 Essential
Minimum of 5 years working experience in an Executive PA/Office Management position preferably within the financial service provider environment / investments environment
Car & License

Job Responsibilities
Executive PA duties like diary management, co-ordinating of meetings, conferences and functions
Answering telephones and screening calls
Arranging travel arrangements, bookings, Executive Typing skills of correspondence, notes, minutes of meetings, reports. Preparation and printing of slides from basic outline and arranging graphics and layout
Collate figures and prepare analyse reports
Assist with compiling tender documents
Dispatching or correspond via email
Develop and maintain filling systems
Petty Cash Management and recording
Deal with customers queries and complaints by recording and responding
Marketing – ensure team has enough promo items and stock for distribution to clients
Ensure there are enough company profiles, ICS profiles healthcare brochures, diaries, calendars etc
Proof reading and tying of all documents – double checking spelling and grammar before distribution
Secretarial duties -Recording & Conveying messages, maintain and update database of clients,
Fund Expenses and Recoveries – submit invoices for approvals, request and forward cheques, ensure record keeping, record keeping of all invoices
Financial – Receive P&L report and to be checked, ensure record keeping, obtain necessary documentation and file
Ordering of Office Material like stationary filling boxes etc etc
Office Management – Supervise Receptionist and ensure Reception and lounge area are clean, update reception roster, supervise the maintenance of all office equipment, monitor and ensure monthly staff telephone reports
Personnel / HR function - Ensure new candidates get application forms when recruiting, ensure that all new staff documentation and details are authorised and send to head HR department, submit leave forms to H/O

Frogg Recruitment SA