Executive Personal Assistant (JB1944)
Bendor, Polokwane (Office based)
R20 000 – R30 000 per month, CTC
Duration: Permanent

Overview
Property Development company, with a key focus on student accommodation in Polokwane is expanding their operations and looking for a dynamic, seasoned Executive Personal Assistant with excellent organisational skills to manage this busy executive office.

Minimum Requirements:
Grade 12
Secretarial Diploma / qualification
2 – 3 years relevant Executive Assistance / Secretarial and Administration experience
Exceptionally high level of Computer Literacy required (MS Office – Word, Excel, PowerPoint and Outlook)
Must have a good understanding of an Executive’s statutory responsibilities and be able to support in all required roles
Excellent communication skills
Presentable – neat and professional in appearance
Valid drivers’ license

Required Skills
Communication both written and verbal
Administrative / Secretarial
Computer Literate
Reporting
Good interpersonal and client relations skills
Creative problem-solving skills
Developed time management and organizational skills
Able to follow instruction precisely
Meticulous and diligent

Duties and Responsibilities:
Communicating professionally and effectively with clients telephonically, managing and screening Executive’s telephone calls
Taking and distributing of messages
Welcoming clients / visitors and communicating their appointments with Executives
All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management. Making flight, travel and accommodation arranging and communicating details to management
Document control and systems assurance – recording all information and keeping confidential records in a user friendly accessible format
Taking, typing and distributing of meeting minutes
Typing letters, reports and general correspondence
Providing general secretarial / office administration support to management
All general office administration duties including preparing meeting documents / presentations