Executive Secretary (EE candidates) - Braamfontein
Department CEO Office
Reporting to CEO and CFO
CTC of R17,000 plus 5 % provident fund contribution
Client: Property Development Company
Roles and Responsibilities: You will be at the heart of our top management team to the CEO and the CFO. You will provide administrative support and assistance to top management and support any other projects as and when required.

As Executive Secretary, you will manage the CEO and CFO’s diary including making appointments and booking their traveling arrangements.

You will drive internal and external stakeholders on behalf of the CEO and the CFO in relation to meetings, appointments, bookings and ensure that top management’s office runs smoothly.

Minimum experience and requirements

EDUCATION:

• Matric
• Diploma in Office Administration/Secretarial
• Bachelor’s degree an advantage

EXPERIENCE & SKILLS:

• Office Administration Management or related qualification
• At least 3 years’ experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures

Behavioral Dimensions and Skills required
• Computer Skills
• Office administration
• Organizational and planning skills
• Verbal and Written Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability

Key Performance Areas (KPAs)
• Supports the targets in relation to budgeted revenues and the control of expenses.
• Assure documents and reports have proper signatures and are distributed to the appropriate personnel.
• Attend meetings to record minutes. Compile and distribute minutes of meetings if necessary.
• Assure documents and reports have proper signatures and are distributed to the appropriate personnel.
• Prepare and edit correspondence, communications, presentations, and other documents
• Prioritize and expediently handle requests for information or action from the Board of Directors, staff members, or customers.
• Assist in preparation of packages for CEO and CFO direct reports for pre-board agenda review meeting.
• Completes the CEO and CFO report, which requires input from all departments and is presented to the Board of Directors.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and maintain CEO and CFO’s schedules, appointments and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Interact with external clients.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• All other ad hoc tasks and responsibilities as assigned by management.