Applications are invited from suitably qualified & experienced employees to fill the above vacancy in Production - Production Office.
Job Description and Responsibilities
• Responsible for providing an extremely high level of professional administration services to the Director’s office, the position entails:
• Coordinating the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
• Responding to routine correspondence within limits of authority
• Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
• Screening all visitors to the office of the Director
• Ensuring the smooth running of the office in the Director’s absence by either handling or delegating important matters
• Interpreting and implementing the Director’s instructions and administrative requirements Preparing professional, accurate, and high quality electronic presentations and documentation
• Arranging and coordinating meetings / workshops with Volkswagen employees and external delegates
• Making local and international travel reservations and itinerary bookings, including arranging appointments
• Preparing and process local and overseas travel expense claims
• Keeping a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
• Coordinating the Management update for the Division
• Providing administrative support on special projects
• Raising divisional orders for monthly invoices

Education and Experience
Relevant 3 year tertiary qualification in Business Administration
German language proficiency
Sound office or business administration experience, of at least three years’ experience
Excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills