Minimum requirements:
• Hold a relevant 3 year tertiary qualification in Business Administration from a recognized institution
• Sound office or business administration experience, of at least three years’ experience
• Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
• Have well-developed communication skills, both written and oral, with an excellent command of the English language.

Duties
• Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
• Respond to routine correspondence within limits of authority
• Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
• Screen all visitors to the office of the Director
• Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters
• Interpret and implement the Director’s instructions and administrative requirements
• Prepare professional, accurate, and high quality electronic presentations and documentation
• Arrange and coordinate meetings / workshops with employees and external delegates
• Make local and international travel reservations and itinerary bookings, including arranging appointments
• Prepare and process local and overseas travel expense claims
• Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
• Coordinate the Management update for the Division
• Provide administrative support on special projects
• Raise divisional orders for monthly invoices