Facilities Administrator - Cape Town Verfied

R 7000 per month Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 13-09-2020 4:04:05 PM
08-11-2020 4:04:05 PM
POSITION Facilities Administrator | EE Candidate

Department Facilities

Location Cape Town

Reporting to Facilities Manager

Client Student Accommodation Provider

CTC of R7 000 (dependent on experience, qualifications) plus 5% provident fund contribution.

Main Purpose of the Position: To ensure all administrative requirements in the Facilities Department are duly completed and to provide administrative support to the Facilities Manager and other Managers.

Minimum experience and requirements:

EDUCATION:

Matric
Diploma in admin/facilities an added advantage
EXPERIENCE & SKILLS:

Administration Knowledge
At least 3 years’ experience
Proficient computer skills and in-depth knowledge of relevant software such as MS Office suite
Behavioral Dimensions and Skills required:

Organizing and planning skills
Verbal and written communication skills
Team member
Attention to detail and accuracy
Adaptability
Time management
Key Performance Areas:

Maintain data integrity (this project/information is for use by finance);
Collect Dex/Turnstile/Internet/CCTV information and update spreadsheet daily which must be distributed to relevant parties by 10h00 daily;
Assist with obtaining quotes and/or supplier prospectus;
Managing and controlling the monthly duty roster;
Managing the leave documents for the Precinct Manager and the Building Managers centrally;
Assist in administrative functions general as and where it relates to the Facilities Department centrally;
Raise dispatches for artisans and cleaners as and when required
Assist with staff queries when Precinct Managers/Building Managers are not in the office;
Handle inbound and outbound calls;
Gathering quotes, raise PO’s, arrange for delivery and collecting invoices for payment
Assist where needed with student inquiries;
Submit regional invoices
Preparing invoices for payment
Prepare regional invoices above the cap for approval and sign off
Assist and work on the weekend roster and distribute to the managers
Take minutes during meetings; type minutes and distribute to managers
Prepare DBT report as and when required
Ensure that you understand the functions of the Maintenance Administrator, the Procurement Officer and the Facilities Admin Clerk of Works to assist should any of these members be ill and/or on holiday;
Ensure that in turn, you cross-pollinate your functions so that they can cover your post when you’re absent;
Will work weekends and overtime from time to time as the company needs;
During the high maintenance season (mid -November to mid-February annually week-end) work is mandatory; and
Perform general admin duties as and when required
Support building managers on a daily basis with admin related duties and other tasks as and when required
Enquire for training quotations from relevant suppliers for the building managers
Schedule training for building managers upon final approval from the Precinct Managers and Head of Departments
All other ad hoc tasks and responsibilities as assigned by management