POSITION: OFFICE ADMINISTRATOR / ASSISTANT ROLE

LOCATIONS: OROMODE, JOHANNESBURG – Gauteng

PLACEMENT: 01st FEB 2021

REGIONAL AREA: JOHANNESBURG GAUTENG

Introduction

We currently have a vacancy for a Office Administrator / Assistant to assist the Office Manager of a FMCG business based at their Central office, based in Ormonde, Johannesburg.

Duties & Responsibilities
• Walk-in daily assistance to visitors;
• Answering of All Calls coming in through the Switchboard, the ideal person should have above average telephone skills;
• Customer / Visitor assistant and service;
• Reception duties to be handled by this person;
• Diary management (of the Exco and senior management) aswell as diary entries of Leave, Birthday lists and Expiry licensing dates;
• Invoicing and quotations;
• All travel booking and arrangements needed for management that travel in the field;
• Management and processing of Field management expense claims, ensuring timeously paid and accurately paid;
• General administration and Filing in the office for the office team;
• Assisting the marketing department with coordination if required;
• Managing office supplies and ordering of office supplies;

Desired Experience & Qualification
• Minimum Grade 12;
• Administration qualification will be advantageous if the person has such skills;

Knowledge:
• Excellent written and verbal communication skills;
• Computer literacy (Strong Excel, Word and Outlook skills);
• Basic administration processes (including filing and record keeping);

Who would be ideal candidates for this position:
• Self-driven and attentive;
• You need to be highly organized;
• Have above average writing skills;
• Professional with a friendly and approachable personality and a willingness to help others
• You need to have a passion for people, need to build relationships with both internal and external clients;
• Be eager to learn new things and take initiative with the Office Managers guidance and approval;
• Have the ability to multi task and have accuracy in achieving the tasks;
• Excellent communication and liaison skills (Face-to-face, written and over the telephone);
• Retail background/ Receptionist/ Call centre operator/ back office administrator that wants to deal with clients
• Basic accounting would be preferable but not compulsory

Specific Additional Requirements:
• Must have own reliable transport;
• Would you be happy with a HR / IR / Payroll Officer that is between the two stores;
• 4 days a week at Khayelitsha and 2 days a week at Elite. This including that the person works Saturdays and that every second Saturday to be either at Elite and Khayelitsha.
• Must be willing to work in the store and have daily interaction with the Floor employees.

NOTE: Should you not hear from the Company within two weeks of your application please consider you application as unsuccessful