Clover’s corporate strategy is to build onto existing competencies within the Group and to establish a culture of exceptional performance with a view to set a platform for future market expansion.


Key Job Outcomes: -

Manages all procurement processes within the company
Ensures full compliance to the group procurement platform
Ensures full compliance to the standards as per the procurement audit framework.
Signs off for order books and ensures daily safe keeping until signing back daily to FM.
Monitors the purchases to revenue reports daily for F&B
Ensures sustainable stock holdings and profit margin per budget is maintained.
Controls all stores
Ensures that receiving and issuing procedures are adhered to
Records wastage and breakages
Supervises regular yield tests and records results
Schedules and controls all stock takes
Obtains three quotes from competitive suppliers for inventory items, files price lists and records prices and delivery times
Obtains market lists for food, beverage, chemicals, guest and paper supplies and maintenance requirements from Heads of Department
Writes out purchase orders and places orders for requirements telephonically or e-mail or fax based on the best price quoted with due regard to quality, delivery and service considerations
Ensures that where ever possible rated BBBEE suppliers are supported
Follows-up on deliveries and ensures that goods are received on the delivery date specified
Checks discrepancies on order when compared to price on invoice
Draws up and maintains a supplier evaluation system
Ensures that the internal audit criteria are in place and enforced at all times.
Receives goods and ensures that minimum, maximum and reorder levels are set for all inventory items
Organises, in conjunction with Financial Manager, and attends to all stores stock takes monthly
Sets minimum, maximum and reorder levels for all inventory items held in stores
Counts and records stock on stock sheets should be present at all counts and spot checks should be conducted.
Report on 10, 20 and 30 days counts accordingly
Rotates stock properly, ensures that stock is packed in accordance with stock sheets and that stores are clean and tidy at all times
Receives goods on invoice compared to order by counting and weighing
Records discrepancies i.e., shortages, overages and items not delivered, on the invoice and makes out Requests for Credit/Debit Notes as required
Checks prices on invoice against order and submits invoices with price variances to the Financial Manager for resolution.
Processes invoices in receiving system and summarises receipt daily on Daily Purchases Summary
Contributes to ensuring proper records and filing systems are kept within all Departments.
Controls operating equipment in bulk stores
Ensures that all back of storerooms are clean, organised and controlled


Requirements:

Grade 12
Post-school Accountancy/ Finance Diploma or higher
Stock Control experience in a Hospitality Industry (3 Years)
In depth Knowledge of Food Cost Calculation
In depth Knowledge of Purchases to Revenue Calculation
Microsoft Package with Excel proficiency (essential)
1 year Materials Control (Essential)
Time management
Attention to detail